Event Executive (Experiences) (Hospitality)

Atlanta, GA, USA|Remote, Travel, Onsite

Job Overview

Employment Type

Full-time

Hourly

Compensation

Salary

Exact $40,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Flexible work schedule

Employee Discounts

Travel opportunities

Job Description

Octagon is a premier global sports, entertainment, and experiential marketing company and serves as the marketing arm of the Interpublic Group. Recognized as one of the "Best Places to Work in Sports," Octagon combines expertise in the areas of sports, entertainment, gaming, music, and celebrity culture to create unforgettable experiences and memorable fan engagement programs. The company prides itself on innovation, collaboration, and creating play-inspired solutions that unlock the full potential for clients and talent worldwide. With headquarters in Stamford, CT, Octagon offers a hybrid work environment with office locations in Stamford, CT; New York, NY; Atlanta, GA; Charlotte, NC; and Chicago, IL, making it flexible and accessible for professionals eager to contribute to a world-class hospitality and events team.

The Event Executive role at Octagon is a critical position within the hospitality team, focused on planning and executing high-quality event and experiential marketing programs. This role offers the unique opportunity to manage multiple hospitality projects simultaneously in a fast-paced environment, delivering a broad array of hosting and event experiences that inspire, engage, and delight clients and guests. The individual in this role will work closely with vendors, internal teams, and external stakeholders to ensure all event logistics are seamless, from vendor management and merchandise handling to guest communication and on-site event support. Emphasis is placed on creativity, detailed organization, and the ability to adapt to evolving project demands.

This position requires a passion for sports, entertainment, and lifestyle culture and is ideal for professionals who enjoy travel and thrive in dynamic team settings. The role is overtime eligible with a salary starting at $40,000 and includes benefits designed to support personal and professional growth. Key responsibilities of the Event Executive include comprehensive event planning, vendor coordination, guest registration management, event staffing, inventory control, and generating detailed recap reports. The candidate must be a proactive self-starter, skilled in managing competing priorities under strict deadlines, and able to offer innovative solutions to challenges.

Joining Octagon means becoming part of a collaborative team that values the power of 'play' to generate big ideas and enhance the fan experience. The company culture is service-oriented, with a commitment to excellence in hospitality and event delivery. Candidates with at least one year of related experience, especially those with hospitality backgrounds, will find ample opportunity for growth and impact in this role. Additionally, this role supports hybrid work arrangements but prioritizes candidates open to working three days a week in the office to facilitate teamwork and project success.

Job Requirements

At least a high school diploma or equivalent
Minimum of 1 year related experience, preferably in hospitality
Ability to manage multiple projects and work under strict timelines
Excellent communication skills
Proficiency in Microsoft Office
Flexibility to work in hybrid model with three days in office per week
Willingness to travel domestically up to 45% of the time and work weekends or holidays
Strong organizational and interpersonal skills
Ability to handle pressure and solve problems creatively

Job Qualifications

At least 1 year of related experience
Previous hospitality experience preferred
Passion for and expertise in sports, entertainment, gaming, music and/or celebrity and lifestyle culture
Excellent interpersonal skills, both written and oral
Ability to thrive under pressure and problem solve by offering creative solutions
Proficiency with Microsoft Office suite including Excel, PowerPoint, and Word
Ability to work collaboratively in a team environment
Self-starter with strong organizational abilities
Flexibility and adaptability in working with various personalities
Strong attention to detail
Good communication and note-taking skills
Willingness to travel domestically and work weekends or holidays as needed
Fluency in a second language is a plus

Job Duties

Plan and implement hospitality-focused events including vendor research, merchandise management, and event communications
Coordinate projects with outside vendors and internal resources
Learn and lead sophisticated guest registration systems
Develop a knowledge and understanding of client's content topics, priorities and business initiatives
Manage agendas and take detailed notes for weekly meetings with both internal and external partners
Coordinate status details on pre-event meeting agendas such as transportation, food and beverage, and other activities
Design, prepare and distribute event execution guides, staff implementation guides, and personalized itineraries for guests at various events
Provide hands-on event staffing and oversight
Assist with numerous projects simultaneously ranging from hotel room blocks to concierge email responses to ticketing management
Generate recap documents of each event including key metrics and recommendations
Manage inventory, track shipments, and ensure timely and accurate delivery of uniforms and gifting materials
Provide regular inventory and fulfillment status updates to internal stakeholders
Additional projects as assigned including assistance on other events and programs, competitive research, point of views, and property research