Event Coordinator | Full-Time | University of Utah (Ken Garff University Club)
Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $19.00 - $23.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Job Description
Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a comprehensive platform that spans venue development, venue management, hospitality, and sponsorship sales. Established in 2015, OVG has rapidly grown to become a dominant player in the live entertainment industry, managing a collection of seven world-class owned venues along with a prestigious client roster made up of iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions across four continents. This international footprint underlines OVG's commitment to excellence, innovation, and the delivery of unmatched live experiences worldwide.
As an organization, Oak View Group is dedicated not only to expanding live entertainment venues but also to enhancing operational capabilities and services that support events from inception to completion. The company’s multidisciplinary expertise includes venue design and development, operational control, event logistics, and guest services. This holistic approach ensures that each venue and event under OVG’s purview meets the highest standards of safety, guest experience, and commercial success.
The Event Coordinator role is centered at the Ken Garff University Club in Rice Eccles Stadium, where the successful candidate will be responsible for orchestrating all aspects of event planning and execution. This includes overseeing security staffing, labor management, collecting and distributing event information from promoters, show representatives, and sports teams, preparing billing support, representing customer service, and managing logistical operations tied to the events. The coordinator will serve as a crucial link between multiple stakeholders, ensuring that communication flows seamlessly between promoters, venue departments, and clients.
This role pays an hourly wage of $19.00 to $23.00 and offers a full benefits package for full-time employees, including health, dental, and vision insurance, a 401(k) savings plan with company matching, and paid time off covering vacation, sick days, and eleven holidays annually. The position provides an opportunity to advance shows and events efficiently, liaise with department heads, develop and monitor security plans, ensure accurate event setups, and handle event-related administrative tasks such as data sheets and post-event reporting.
Working at OVG means joining a company committed to diversity and inclusion. The company believes that diverse teams drive innovation, improve service, and raise excellence. OVG strives to foster an inclusive work environment that reflects and celebrates the communities it serves globally, offering equal employment opportunities without discrimination based on any protected class status. The role also requires flexibility to work during nights, weekends, holidays, and extended hours as needed, offering a dynamic and engaging workplace experience in the live entertainment industry.
As an organization, Oak View Group is dedicated not only to expanding live entertainment venues but also to enhancing operational capabilities and services that support events from inception to completion. The company’s multidisciplinary expertise includes venue design and development, operational control, event logistics, and guest services. This holistic approach ensures that each venue and event under OVG’s purview meets the highest standards of safety, guest experience, and commercial success.
The Event Coordinator role is centered at the Ken Garff University Club in Rice Eccles Stadium, where the successful candidate will be responsible for orchestrating all aspects of event planning and execution. This includes overseeing security staffing, labor management, collecting and distributing event information from promoters, show representatives, and sports teams, preparing billing support, representing customer service, and managing logistical operations tied to the events. The coordinator will serve as a crucial link between multiple stakeholders, ensuring that communication flows seamlessly between promoters, venue departments, and clients.
This role pays an hourly wage of $19.00 to $23.00 and offers a full benefits package for full-time employees, including health, dental, and vision insurance, a 401(k) savings plan with company matching, and paid time off covering vacation, sick days, and eleven holidays annually. The position provides an opportunity to advance shows and events efficiently, liaise with department heads, develop and monitor security plans, ensure accurate event setups, and handle event-related administrative tasks such as data sheets and post-event reporting.
Working at OVG means joining a company committed to diversity and inclusion. The company believes that diverse teams drive innovation, improve service, and raise excellence. OVG strives to foster an inclusive work environment that reflects and celebrates the communities it serves globally, offering equal employment opportunities without discrimination based on any protected class status. The role also requires flexibility to work during nights, weekends, holidays, and extended hours as needed, offering a dynamic and engaging workplace experience in the live entertainment industry.
Job Requirements
- High school diploma or GED
- 1-2 years of relevant experience in arenas, convention centers, stadiums or theaters preferred
- Ability to work flexible schedules including nights, weekends, holidays and extended hours
- Proficiency with Microsoft Office products
- Strong attention to detail
- Strong communication skills
- Ability to collaborate effectively with multiple departments and external partners
Job Qualifications
- 4-year degree from a college or university preferred
- High school diploma or GED required
- 1-2 years of experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred
- Ability to work flexible and sometimes demanding schedules including nights, weekends, holidays and extended hours
- Experience with Microsoft Office products
- Strong attention to detail
- Strong interpersonal and communications skills
Job Duties
- Advance each show/event with appropriate show/promoter representative in a timely fashion
- Communicate all event information to the appropriate departments and staff
- Develop, implement and manage event security plans in conjunction with event security provider and appropriate show/promoter representatives
- Ensure that event set-ups are accurate
- Communicate in a timely manner with each department head regarding specific needs and information for each event
- Prepare and distribute event data sheet to all staff and departments in a timely manner
- Prepare post-event report for all events coordinated
- Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
- Work with promoters and agents to coordinate facilitate client needs for each event and provide cost estimates as required/requested
- Preparation of and submission of expenses for event settlement
- Attend settlement if required
- Execute other operational duties as assigned
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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