Event Coordinator | Full-Time | Stormont Vail Events Center

Oak View Group (OVG) is a pioneering leader in the global live entertainment sector, specializing in the development and operation of premier venues combined with a comprehensive suite of services including venue management, hospitality, and sponsorship sales. Established in 2015, OVG manages a diverse portfolio comprising seven world-class venues and supports a broad spectrum of iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions across four continents. Their innovative approach has positioned them as a forerunner in shaping modern live entertainment experiences and infrastructure, making them a sought-after employer within the events and entertainment industry.

At Oak View Group, the Event Coordinator role serves as a crucial function within the operational fabric of their venues. This position entails the comprehensive oversight of event execution, ensuring each live production—from concerts to sports and cultural events—runs seamlessly. The Event Coordinator is responsible for coordinating and supervising all event-related activities, which include maintaining security staffing arrangements, managing labor schedules, liaising with promoters, show representatives, and sports teams to collect and disseminate pertinent information, and supporting billing and customer service functions. The role demands an individual capable of orchestrating logistical elements with precision and fostering collaboration among various departments to deliver exceptional live event experiences to our guests.

This full-time position offers an hourly wage ranging from $16.50 to $18.00 and comes with substantial benefits such as health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off that covers vacation days, sick leave, and 11 holidays annually. The Event Coordinator will play a key role in developing event seating arrangements in collaboration with box office and operations teams, preparing and distributing detailed event data sheets, and generating insightful post-event reports. Additionally, this role acts as a liaison with sports tenants to coordinate game day requirements and works closely with promoters and agents, proactively addressing client needs, providing cost estimates, and managing event settlements.

Success in this position requires multitasking skills, acute attention to detail, the ability to lead and motivate teams, and exceptional communication capabilities across various mediums. The role demands adaptability to flexible and sometimes irregular work schedules, including nights, weekends, and holidays, reflecting the dynamic nature of live event production. The work environment may range from quiet office settings during preparation phases to loud, high-energy atmospheres during events.

Oak View Group is deeply committed to diversity, equity, and inclusion, believing these principles drive innovation and strengthen both their people and service quality. The organization fosters a welcoming environment reflective of the diverse communities it serves and upholds equal employment opportunity across all employment practices. The Event Coordinator position is an excellent opportunity for candidates passionate about live entertainment to grow professionally within a respected global leader, contributing to memorable experiences and operational excellence in some of the world's premier venues.