Job Overview
Employment Type
Full-time
Hourly
Compensation
Hourly
Range $20.00 - $24.00
Work Schedule
Flexible
Weekend Shifts
Night Shifts
Benefits
Health Insurance
Dental Insurance
Vision Insurance
401(k) savings plan
401(k) matching
Paid Time Off
Job Description
The Event Coordinator role is based within a dynamic venue known for hosting a wide range of sports games, concerts, conventions, and other live events. This establishment prides itself on delivering seamless event experiences and maintaining a strong reputation in the entertainment and hospitality industry. The venue serves as a hub for community engagement and entertainment, attracting diverse audiences and event promoters from various sectors. As a key part of a collaborative team environment, the company values professionalism, attention to detail, and customer-oriented service. The company offers full-time employment opportunities with competitive compensation and comprehensive benefits designed to support employee well-being and professional growth.
The Event Coordinator is primarily responsible for overseeing and managing all aspects of events scheduled at the venue. This includes coordinating with promoters, show representatives, and sports teams to ensure smooth event execution. The position requires developing security staffing plans, managing labor, and ensuring efficient information flow among different departments to maintain operational excellence. The coordinator plays a crucial role in event logistics, billing support, and customer service, acting as a liaison between internal teams and clients. With a pay range of $20.00 to $24.00 per hour, this role offers meaningful work within a fast-paced environment where attention to detail and organizational skills are paramount.
Key responsibilities encompass advancing events in collaboration with promoters, communicating essential event details to staff and departments, preparing accurate seating and event setups, and generating necessary reports before and after events. The role also demands the ability to manage event-related expenses and settlements, often requiring attendance at settlement meetings. The successful candidate will demonstrate the flexibility to work irregular hours including nights, weekends, and holidays, which are integral to event schedules. The company supports the Event Coordinator with full benefits including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off covering vacation, sick days, and holidays. This secure, full-time position is a perfect fit for a highly organized individual who thrives in a dynamic environment and seeks to contribute to the success of large-scale events through careful planning and coordination.
The Event Coordinator is primarily responsible for overseeing and managing all aspects of events scheduled at the venue. This includes coordinating with promoters, show representatives, and sports teams to ensure smooth event execution. The position requires developing security staffing plans, managing labor, and ensuring efficient information flow among different departments to maintain operational excellence. The coordinator plays a crucial role in event logistics, billing support, and customer service, acting as a liaison between internal teams and clients. With a pay range of $20.00 to $24.00 per hour, this role offers meaningful work within a fast-paced environment where attention to detail and organizational skills are paramount.
Key responsibilities encompass advancing events in collaboration with promoters, communicating essential event details to staff and departments, preparing accurate seating and event setups, and generating necessary reports before and after events. The role also demands the ability to manage event-related expenses and settlements, often requiring attendance at settlement meetings. The successful candidate will demonstrate the flexibility to work irregular hours including nights, weekends, and holidays, which are integral to event schedules. The company supports the Event Coordinator with full benefits including health, dental, and vision insurance, a 401(k) savings plan with matching contributions, and paid time off covering vacation, sick days, and holidays. This secure, full-time position is a perfect fit for a highly organized individual who thrives in a dynamic environment and seeks to contribute to the success of large-scale events through careful planning and coordination.
Job Requirements
- 4-year degree from a college or university preferred
- 1-2 years of experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred
- ability to work flexible and sometimes demanding schedules including nights, weekends, holidays, and extended hours
- experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred
- previous experience preparing Event Data Sheets a plus
Job Qualifications
- 4-year degree from a college or university preferred
- 1-2 years of experience in the same or similar position in arenas, convention centers, stadiums or theaters preferred
- ability to work flexible and sometimes demanding schedules including nights, weekends, holidays, and extended hours
- experience with Microsoft Office products, CAD, and Ticketmaster ticketing software preferred
- previous experience preparing Event Data Sheets a plus
Job Duties
- Advance each show/event with appropriate show/promoter representatives in a timely fashion
- communicates all event information to the appropriate departments and staff
- develop accurate event seating information with the box office manager and operations manager and ensure that event set-ups are accurate
- communicates in a timely manner with each department head regarding specific needs and information for each event
- prepares and distributes the Event Data Sheet to all staff and departments in a timely manner
- prepares post-event reports for all events coordinated
- meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
- work with promoters and agents to coordinate and facilitate client needs for each event and provide cost estimates as required/requested
- preparation of and submission of expenses for event settlement
- attend settlement if required
- executes other operational duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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