Event Coordinator - Monday to Friday, No Weekends!

Guest Services, Inc. is a distinguished hospitality management company with a storied history dating back to 1917. Known as the premier National Park Service concessionaire in the United States, Guest Services has built an unparalleled reputation for delivering exceptional services across an extensive range of client sites. These include luxury communities, upscale hotels and resorts, government and business dining facilities, full-service restaurants, state and national parks, and outdoor recreation venues. Additionally, the company manages boathouses, marinas, museums, conference centers, senior living communities, health care systems, and educational institution dining facilities, as well as specialty retail stores. This breadth of experience highlights Guest Services' commitment to best-in-class hospitality and operational excellence. The company is also an Equal Opportunity employer which embraces diversity, equity, and inclusion (DEI) principles to foster an inclusive work environment. This inclusive culture allows employees to bring their whole selves to work, which ultimately enhances the level of service provided to a diverse customer base.

The Conference and Events Coordinator role at Guest Services, Inc. is an exciting opportunity for a dedicated professional passionate about event planning and coordination. Reporting directly to the Director of Operations, the successful candidate will primarily focus on coordinating and executing on-site firm events. This includes managing group room blocks, organizing meetings, and orchestrating various events to ensure a seamless experience for clients and guests. With an annual compensation of $65,000, this position offers both stability and growth potential within a prestigious hospitality company.

The core responsibilities of the Conference and Events Coordinator encompass a wide array of tasks that require proficiency, creativity, and excellent interpersonal skills. From coordinating catering, entertainment, decor elements, and audio-visual needs to managing electronic invitations and event themes, the role demands a dynamic and resourceful individual. The coordinator will maintain and process critical event data such as RSVPs, meeting agendas, and food and beverage arrangements. They are also tasked with researching potential venues, conducting site visits, and providing on-site assistance to ensure that every detail aligns with client expectations and organizational standards. Another vital aspect of the job includes budget management, vendor relationship building, and invoice processing, all while staying abreast of current industry trends.

Candidate success in this role heavily relies on their ability to work collaboratively across teams in a fast-paced, demanding environment. Excellent customer service, strong written and verbal communication skills, and keen attention to detail are imperative. Familiarity with event management software like iPublish and Cvent is preferred, alongside proficiency in the Microsoft Suite. The role occasionally requires working outside standard hours to accommodate early morning, evening, or weekend meetings and events. Physical demands include the ability to sit or stand for extended periods and perform light lifting.

Overall, the Conference and Events Coordinator position at Guest Services, Inc. promises engagement in a rewarding career where one's skills contribute directly to the success of high-profile hospitality events. This position not only allows an individual to grow within the hospitality industry but also to be part of a company that values diversity, inclusion, and excellence in service.