Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
Health Insurance
Paid Time Off
Flexible work schedule
Professional development opportunities
Employee Discounts
Retirement Plan
hybrid work environment
Job Description
Our client is a prestigious hospitality group based in Nashville, Tennessee, United States, renowned for its exceptional service and upscale venues. This esteemed establishment is recognized for hosting a wide range of high-profile events, including corporate functions, weddings, galas, and social gatherings. Known for their dedication to quality and customer satisfaction, they have built a strong reputation in the luxury hospitality sector, attracting a diverse clientele looking for sophisticated and memorable event experiences. The group operates several sophisticated venues equipped with state-of-the-art facilities, tailored to meet the needs of various types of events. With a commitment to excellence, the company emphasizes innovation, creativity, and meticulous attention to detail in every aspect of their service.
The role of Event Coordinator is crucial within this hospitality group, as it involves planning, executing, and managing multiple high-end events that align with each client's vision and expectations. This position offers a hybrid work model, providing a flexible environment that balances remote work with essential on-site presence at venues and client meetings. As an Event Coordinator, you will collaborate directly with clients, working closely to understand their needs and preferences and translate those into detailed, actionable plans. You will be responsible for developing event proposals, timelines, and floor plans that ensure smooth, professional execution. One of the key responsibilities is vendor management, which includes sourcing reliable vendors, negotiating contracts, and maintaining positive relationships with caterers, decorators, entertainers, audiovisual technicians, and others involved in the event.
Budget management is a fundamental component of this role; you will track expenses carefully to ensure the event remains profitable without compromising quality. Your ability to anticipate potential challenges and resolve issues promptly will be vital to guaranteeing seamless operations on the day of the event and beyond. Maintaining compliance with health, safety, and licensing regulations is mandatory, ensuring that each event meets all legal and safety standards.
Beyond execution, the Event Coordinator will gather post-event feedback from clients to identify areas for continuous improvement while also assisting in marketing and promoting the venue’s event services. This role requires an individual with outstanding communication and problem-solving skills who thrives in a dynamic, fast-paced environment. A passion for delivering unique and memorable experiences is essential, along with a keen eye for detail and a commitment to maintaining the highest service standards. This opportunity is a perfect fit for someone eager to contribute their talents to Nashville's vibrant hospitality scene, combining creative event design with operational excellence.
The role of Event Coordinator is crucial within this hospitality group, as it involves planning, executing, and managing multiple high-end events that align with each client's vision and expectations. This position offers a hybrid work model, providing a flexible environment that balances remote work with essential on-site presence at venues and client meetings. As an Event Coordinator, you will collaborate directly with clients, working closely to understand their needs and preferences and translate those into detailed, actionable plans. You will be responsible for developing event proposals, timelines, and floor plans that ensure smooth, professional execution. One of the key responsibilities is vendor management, which includes sourcing reliable vendors, negotiating contracts, and maintaining positive relationships with caterers, decorators, entertainers, audiovisual technicians, and others involved in the event.
Budget management is a fundamental component of this role; you will track expenses carefully to ensure the event remains profitable without compromising quality. Your ability to anticipate potential challenges and resolve issues promptly will be vital to guaranteeing seamless operations on the day of the event and beyond. Maintaining compliance with health, safety, and licensing regulations is mandatory, ensuring that each event meets all legal and safety standards.
Beyond execution, the Event Coordinator will gather post-event feedback from clients to identify areas for continuous improvement while also assisting in marketing and promoting the venue’s event services. This role requires an individual with outstanding communication and problem-solving skills who thrives in a dynamic, fast-paced environment. A passion for delivering unique and memorable experiences is essential, along with a keen eye for detail and a commitment to maintaining the highest service standards. This opportunity is a perfect fit for someone eager to contribute their talents to Nashville's vibrant hospitality scene, combining creative event design with operational excellence.
Job Requirements
- Bachelor's degree in hospitality management, event management, marketing, public relations, or a related field
- Minimum of 3 years of experience in event planning and coordination, preferably in the luxury hospitality or venue sector
- Proficiency in event management software and Microsoft Office Suite
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Ability to work evenings and weekends as needed
- Attention to detail and commitment to high service standards
Job Qualifications
- Bachelor's degree in hospitality management, event management, marketing, public relations, or a related field
- Minimum of 3 years of experience in event planning and coordination, preferably within the luxury hospitality or venue sector
- Proven ability to manage multiple events simultaneously with exceptional organizational skills
- Strong understanding of event logistics, vendor management, and budget control
- Excellent interpersonal, communication, and client-relations skills
- Proficiency in event management software and Microsoft Office Suite
- Creative thinking and a passion for delivering unique and memorable experiences
- Ability to remain calm and effective under pressure
- Flexibility to work evenings and weekends as required by event schedules
- A keen eye for detail and a commitment to high standards of service
Job Duties
- Collaborate with clients to conceptualize, plan, and execute events that meet their objectives and budget
- Develop detailed event proposals, timelines, and floor plans
- Source, negotiate with, and manage relationships with a variety of vendors, including caterers, decorators, entertainers, and audiovisual technicians
- Oversee event setup, execution, and breakdown, ensuring seamless operations on the day of the event
- Manage event budgets effectively, tracking expenses and ensuring profitability
- Serve as the main point of contact for clients and vendors before, during, and after events
- Conduct site visits and venue inspections to ensure suitability and feasibility for event requirements
- Anticipate and resolve potential issues or challenges that may arise during event planning and execution
- Ensure all events comply with health, safety, and licensing regulations
- Gather client feedback post-event to identify areas for improvement and ensure client satisfaction
- Assist in marketing and promoting event services offered by the venue
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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