Event Coordinator - Lansing Center - (Expired Job)

Legends and ASM Global have formed a powerful alliance to redefine excellence in the world of sports, entertainment, and live events. This collaboration brings together two industry leaders with complementary strengths: Legends, known for its comprehensive, data-driven approach to event planning, sales, partnerships, hospitality, and merchandise; and ASM Global, the world leader in venue management and live event production overseeing more than 400 arenas, stadiums, convention centers, exhibition halls, and performing arts venues around the globe. This partnership enables the delivery of exceptional experiences to some of the world's most iconic brands and venues by leveraging innovative strategies and global reach. The organization prioritizes building an inclusive and innovative environment that fosters respect, integrity, and accountability, ensuring that every team member, guest, and partner experiences a culture of success and belonging. Joining this team means contributing to the transformation of live entertainment worldwide and becoming part of a network that makes legends happen.

The Event Coordinator role is integral to the success of various events managed by the combined entity. Reporting to the Event Manager within the Sales & Services department, this salaried exempt position involves close collaboration with clients, service contractors, and internal operations personnel to ensure flawless event execution. The Event Coordinator is responsible for planning and organizing event logistics from inception to completion. This involves meeting with clients or their liaisons to understand event requirements, coordinating activities with service contractors, and guiding clients through contract provisions, policies, and procedures. Managing timelines and deadlines is a critical part of the role, including overseeing the submission of floor plans, meeting room setups, insurance documentation, and other pertinent details. The Event Coordinator also handles financial processes such as check requests and event-related purchases.

Communication is a key element of this position, requiring clear and timely coordination with operations staff to confirm equipment or service needs and scheduling of operational setups. The coordinator often supervises facility setups and acts as the primary liaison between clients and various facility departments to ensure smooth event execution. Maintaining ongoing communication during events is necessary to monitor progress, address client concerns promptly, and ensure overall satisfaction. Additionally, the role involves active participation in planning and organizational meetings to support facility operations. This position demands a high level of energy, enthusiasm, organizational skill, and the ability to work effectively under pressure while managing multiple priorities. Candidates will benefit from proficiency in AutoCAD, Microsoft Office, and strong interpersonal skills. The company offers a competitive salary commensurate with experience and a comprehensive benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and a 401k plan. Work location flexibility is provided with options for on-site or remote work depending on event locations and venue requirements.