Event Coordinator, Education

Heartland Dental is the nation s largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,900 dental offices. Each Heartland Dental-supported office is unique to its community and the patients they serve. Supported doctors are the clinical leaders of their practices, retain full clinical autonomy, and establish their own care philosophies. All Heartland Dental-supported doctors are united by a common goal: delivering the highest quality dental care and patient experiences. Heartland Dental’s collaborative culture fosters innovation, personal development, and a commitment to excellence with significant resources dedicated to creating outstanding support for each dental office.

In this context, the Event Coordinator, Education role is crucial in organizing and executing superior live and virtual education events that help fulfill Heartland Dental’s mission. As an Event Coordinator, Education, you will be responsible for supporting the logistics of Heartland Dental's virtual and in-person education events through proactive planning. Your role involves delivering world-class customer service and maintaining strong business relationships with both internal and external stakeholders. You will collaborate closely with course developers to ensure that every educational event not only meets but exceeds expectations while staying within budgetary guidelines. Mastery of the learning management system is essential as you will manage course details, registrations, and participant rosters with high accuracy and attention to detail throughout the event lifecycle.

Your duties will include handling and coordinating all aspects of event operations, ranging from vendor negotiations and hotel arrangements to printed materials and participant supplies. You will be the point person for travel bookings, overnight accommodations, and catering services for attendees, ensuring that logistics flow smoothly in support of the educational agenda. Support extends on-site and virtually during events by assisting course presenters and participants, maintaining seamless communication, and providing timely responses to inquiries via phone and email.

This full-time position requires a candidate who thrives in a fast-paced environment, capable of managing multiple priorities with meticulous organization and strong communication skills. The role also requires the ability to travel occasionally for 2-3 days, sometimes including Saturdays, and the physical capacity to lift up to 25 pounds regularly. The position offers exposure to various facets of event production, including audio/visual setups, and the opportunity to contribute meaningfully to continual educational excellence for dental professionals nationwide. Heartland Dental emphasizes a people-first philosophy reflected in a comprehensive benefits package and a supportive work environment committed to equal opportunity employment.