Event Coordinator, Education

Bartram Family Dental Care is a well-respected dental practice known for its commitment to providing exceptional dental services to patients in the community. With a focus on comprehensive oral health care, the practice combines advanced technology with patient-centered care to ensure every patient receives the highest standard of treatment. Bartram Family Dental Care prides itself on creating a welcoming and comfortable environment, fostering long-term relationships with patients through trust and personalized care. The practice is part of the broader dental network supported by Heartland Dental, the nation's largest dental support organization, which provides essential administrative and operational support to thousands of dental offices across the country. This connection allows Bartram Family Dental Care to leverage resources, expertise, and innovative solutions that enhance patient care and operational efficiency.

We are currently seeking a talented, motivated, and driven individual to join our team as an Event Coordinator in Education. This role is integral to organizing outstanding and unforgettable live and virtual events that align with our educational goals. The Education Coordinator will be responsible for supporting the logistics of Heartland Dental virtual and in-person education events through proactive planning while delivering world-class customer service and maintaining strong business relationships with both internal and external customers. The position demands a high level of organizational skill, attention to detail, and the ability to manage multiple facets of event planning simultaneously.

In this role, you will collaborate closely with course developers to ensure that all educational events meet the program’s requirements and budgetary guidelines, resulting in a world-class learning experience. You will manage course details, participant registrations, and rosters using our Learning Management System (LMS), providing seamless support for both virtual and in-person events. Additionally, your responsibilities will include coordinating with hotels and vendors to ensure that all operational aspects such as venue booking, catering, and participant materials are handled professionally and efficiently.

The Education Event Coordinator will also handle travel arrangements for attendees, oversee printed materials and supplies, and provide on-site or virtual support during courses, ensuring a smooth and engaging experience for presenters and participants alike. Financial accuracy is a key aspect of the role, requiring timely and precise management of credit card allocations for each event. Excellent communication skills are essential, as the coordinator will respond promptly to inquiries from internal teams and external customers, always upholding a high standard of customer service.

This position offers an excellent opportunity to develop expertise in event coordination within the healthcare education sector, particularly in dental education supported by a nationally recognized organization. Candidates should be proficient with Microsoft Office applications, especially PowerPoint, Excel, Outlook, and Word, and possess strong verbal and written communication skills. The role requires someone who is thorough, detail-oriented, and capable of working collaboratively with a diverse team. Additionally, the position may require occasional travel for 2-3 days at a time, including Saturdays, and the physical ability to regularly lift up to 25 pounds.

Prior event planning or coordination experience is preferred, as is knowledge of event production and audiovisual (A/V) systems. Heartland Dental values its employees and offers a generous benefits package, reflecting the company’s commitment to putting its people first. The company maintains equal employment opportunity policies consistent with federal, state, and local laws, ensuring a diverse and inclusive workforce. Joining Bartram Family Dental Care as an Education Event Coordinator means becoming part of a dynamic team dedicated to advancing dental education and supporting the healthcare professionals who make a difference in patients’ lives.