Event Coordinator

Bethany Children's Health Center is a pioneering institution specializing in pediatric rehabilitation and complex care for children from infancy through young adulthood. As the only inpatient pediatric rehabilitation facility in Oklahoma, it offers an extensive range of inpatient and outpatient services designed to address the physical, cognitive, and emotional needs of its young patients. The hospital's CARF-accredited multidisciplinary team is committed to helping children and their families maximize recovery potential and facilitate smooth transitions from hospital to home, ensuring a holistic approach to care. Bearing a Healthcare Facilities Accreditation Program (HFAP) seal of approval, Bethany Children's Health Center stands as a trusted and quality-driven healthcare provider recognized on a national level. Beyond patient care, the organization places a strong emphasis on employee well-being, offering competitive compensation, comprehensive benefits, and professional development opportunities to ensure that each staff member is equipped to deliver excellence. Wellness programs, state-of-the-art equipment, leadership development, in-service training, and tuition reimbursement schemes contribute to a supportive workplace culture dedicated to growth and innovation. Due to the pediatric nature of its work, certain roles within the organization, including this position, are classified as safety-sensitive, with related policies strictly enforced to maintain the highest standards of health and safety.

The Event Coordinator position plays a vital role in strengthening and managing Bethany Children’s Health Center's event landscape. This full-time role acts as the central hub for coordinating events across various departments including Corporate Communications, Foundation, and Community Engagement. The position is crucial in planning, communication, and execution, ensuring that all events align with institutional goals and are delivered with professionalism and consistency. Responsibilities include leading planning sessions, developing detailed timelines, assigning roles, and maintaining stakeholder alignment throughout the process. The Event Coordinator provides creative and logistical support, advises on event feasibility, and collaborates closely with the Hospitality team to ensure aesthetic and environmental quality while leaving catering and booking logistics in their purview. The role also involves supporting major events with signage, vendor communication, and cross-departmental coordination to enhance the overall event quality.

Additionally, the Event Coordinator is instrumental in supporting internal department events by keeping communications informed, coordinating parking and signage with Security, and providing marketing resources to promote events effectively. Communication is central to this role, which includes working with writers to craft messaging and ensuring timely delivery of communications while aligning diverse teams—from IT to Foundation—around event details. The Event Coordinator also contributes to sponsorship efforts by engaging potential partners and ensuring sponsor benefits are realized. Overall, the position not only supports successful event outcomes but also fosters richer employee engagement and elevated experiences for donors and the community, making it a core component of Bethany Children’s Health Center's outreach and engagement strategy.