Event Coordinator

Overland Park, KS, USA|

Job Overview

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional development opportunities

flexible schedule

Job Description

Legends Global is a premier sports and entertainment management company known for delivering unforgettable experiences through world-class venues and events. Legends specializes in venue management, food and beverage services, hospitality, and premium seating operations, serving a diverse portfolio of sports teams, arenas, stadiums, and convention centers across the United States and globally. With a commitment to excellence, innovation, and client satisfaction, Legends maintains a reputation for operational expertise and exceptional event execution. The company fosters an inclusive work culture that promotes diversity, opportunity, and professional growth for all employees.\n\nThe Event Coordinator role at Legends is a vital position responsible for serving as the primary operational contact for assigned events at one of the company’s managed venues, such as the T-Mobile Center. This position entails managing all aspects of event planning from contract execution to event settlement, ensuring seamless communication and coordination among clients, internal departments, vendors, and production teams. The Event Coordinator plays an essential role in creating an exceptional event experience by overseeing logistical details, facilitating cross-functional collaboration, and addressing client needs promptly and professionally. This position requires strong organizational skills, attention to detail, and a customer-focused mindset to successfully juggle multiple events and deadlines in a dynamic, fast-paced environment. The role demands flexibility to work evenings, weekends, holidays, and extended hours based on the event calendar and involves hands-on operational support including site walkthroughs and problem resolution on event days.\n\nOverall, the Event Coordinator at Legends supports the planning and execution of a wide variety of events including concerts, sports competitions, family shows, corporate functions, and hospitality gatherings. The coordinator is tasked with guiding clients through event logistics, monitoring planning milestones, preparing detailed event documentation such as CAD drawings and floor plans, and leading communication efforts to ensure all departments are aligned and prepared. The ideal candidate will have 2-4 years of experience in event coordination or related fields, strong communication and customer service skills, proficiency with Microsoft Office, and the ability to collaborate effectively across multi-disciplinary teams. Preferred qualifications include a bachelor’s degree in event or hospitality management and familiarity with venue management software and AutoCAD. Joining Legends as an Event Coordinator offers the opportunity to be part of a respected, innovative company that values inclusivity, professionalism, and excellence in the sports and entertainment industry.

Job Requirements

High school diploma or equivalent
Two to four years of experience in event coordination, event operations, venue management, hospitality, convention services, sports and entertainment, or a related field
Demonstrated experience coordinating multiple projects and managing competing priorities in a fast-paced environment
Strong organizational, planning, and time management skills with exceptional attention to detail
Excellent interpersonal, verbal, and written communication skills
Strong customer service orientation with the ability to build positive relationships with clients and internal stakeholders
Ability to exercise sound judgment, solve problems independently, and adapt to changing priorities
Ability to work collaboratively across multiple departments and with individuals at all organizational levels
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and other business software
Ability to learn venue management and event management software
Ability to work a flexible schedule including evenings, weekends, holidays, and extended hours based on the event calendar
Ability to walk, stand, climb stairs, and move throughout the facility for extended periods

Job Qualifications

High school diploma or equivalent
Two to four years of experience in event coordination, event operations, venue management, hospitality, convention services, sports and entertainment, or a related field
Strong organizational, planning, and time management skills with exceptional attention to detail
Excellent interpersonal, verbal, and written communication skills
Strong customer service orientation with the ability to build positive relationships with clients and internal stakeholders
Ability to exercise sound judgment, solve problems independently, and adapt to changing priorities
Ability to work collaboratively across multiple departments and with individuals at all organizational levels
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and other business software
Ability to learn venue management and event management software
Ability to work a flexible schedule including evenings, weekends, holidays, and extended hours based on the event calendar
Ability to walk, stand, climb stairs, and move throughout the facility for extended periods

Job Duties

Serve as the primary operational contact for assigned events from booking through event completion
Build and maintain positive working relationships with clients, promoters, tenants, and event partners by providing responsive, professional, and solution-oriented customer service
Guide clients through the event planning process by interpreting contract provisions, venue policies, operational procedures, and event timelines
Coordinate event logistics, schedules, and operational requirements to ensure successful execution of each event
Proactively follow up on client requests, questions, concerns, and operational changes throughout the planning process
Coordinate planning activities for concerts, sporting events, family shows, corporate events, hospitality functions, and other venue events
Monitor event planning deadlines, including floor plan submissions, production schedules, insurance requirements, staffing requests, and other operational milestones
Coordinate hospitality and operational requirements while ensuring compliance with venue policies and client expectations
Identify operational issues and collaborate with internal departments to develop timely solutions
Develop, compile, and distribute detailed event production notes and operational documents to internal departments
Serve as a liaison between clients and venue departments including Operations, Security, Guest Services, Box Office, Food & Beverage, Engineering, Housekeeping, Parking, and Production
Facilitate clear, timely, and accurate communication to ensure all departments are prepared for assigned events
Participate in production meetings, event planning meetings, pre-event briefings, and post-event reviews as required
Develop and maintain CAD drawings and seating configurations for ticketed events in collaboration with the Box Office and Production teams
Maintain organized event files, production documents, reports, floor plans, correspondence, and operational records
Ensure event documentation is accurate, current, and accessible throughout the planning process
Monitor assigned events to ensure operational plans are executed effectively and client expectations are met
Assist with event-day operational coordination and problem resolution as needed
Support continuous improvement initiatives by identifying opportunities to improve event planning processes and client service
Perform other duties and special projects as assigned