Job Overview
Compensation
Hourly
Range $19.00 - $27.50
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Employee Discounts
Job Description
The hiring organization is a dynamic entertainment venue that hosts a variety of events including concerts, family shows, home Rockets and Comets games, as well as internal and external private and special events. This establishment is recognized for its commitment to delivering exceptional experiences to attendees through well-coordinated and professionally managed events. The facility is known for servicing diverse audiences, from sports fans to music lovers and families, making it a hub of community and entertainment activity. The venue prides itself on its dedication to quality service, operational excellence, and maintaining strong relationships with vendors, clients, and staff.
The available role is for an Event Coordinator, a pivotal position responsible for overseeing all operational aspects of third-party events hosted at the venue. This includes everything from concerts and sports games to non-ticketed private and special events. The Event Coordinator is the primary liaison for all assigned events, ensuring that all logistical and operational requirements are met efficiently and effectively. This role requires extensive coordination across multiple departments to guarantee the smooth execution of events from planning stages through to completion.
The Event Coordinator will be tasked with preparing event diagrams, instructions, and setup requirements, distributing these documents to the appropriate staff members, and ensuring clear communication regarding any changes during the event lifecycle. Working closely with vendors, the coordinator will manage event-related matters, including the estimation of costs, final cost tracking, and submitting invoices after event completion. Additionally, the role involves preparing detailed event recaps to help inform future planning and improve processes.
This position demands excellent organizational skills, attention to detail, and a proactive approach to problem-solving. The ideal candidate will be adept at multitasking in a fast-paced environment while maintaining professionalism and strong communication abilities. The role also requires flexibility in working hours, including nights, weekends, and holidays, as well as occasional travel. Proficiency in tools like Microsoft Word and Excel is essential, with familiarity in AutoCAD considered an advantage. A bachelor’s degree in a relevant field is a requirement, alongside at least one year of experience in the entertainment industry or a related field.
Overall, the Event Coordinator plays a crucial role in the successful delivery of events that meet high standards of quality and customer service, contributing to the venue’s reputation as a premier destination for entertainment and special events.
The available role is for an Event Coordinator, a pivotal position responsible for overseeing all operational aspects of third-party events hosted at the venue. This includes everything from concerts and sports games to non-ticketed private and special events. The Event Coordinator is the primary liaison for all assigned events, ensuring that all logistical and operational requirements are met efficiently and effectively. This role requires extensive coordination across multiple departments to guarantee the smooth execution of events from planning stages through to completion.
The Event Coordinator will be tasked with preparing event diagrams, instructions, and setup requirements, distributing these documents to the appropriate staff members, and ensuring clear communication regarding any changes during the event lifecycle. Working closely with vendors, the coordinator will manage event-related matters, including the estimation of costs, final cost tracking, and submitting invoices after event completion. Additionally, the role involves preparing detailed event recaps to help inform future planning and improve processes.
This position demands excellent organizational skills, attention to detail, and a proactive approach to problem-solving. The ideal candidate will be adept at multitasking in a fast-paced environment while maintaining professionalism and strong communication abilities. The role also requires flexibility in working hours, including nights, weekends, and holidays, as well as occasional travel. Proficiency in tools like Microsoft Word and Excel is essential, with familiarity in AutoCAD considered an advantage. A bachelor’s degree in a relevant field is a requirement, alongside at least one year of experience in the entertainment industry or a related field.
Overall, the Event Coordinator plays a crucial role in the successful delivery of events that meet high standards of quality and customer service, contributing to the venue’s reputation as a premier destination for entertainment and special events.
Job Requirements
- Minimum one year experience in the entertainment arena, stadium or theatre industry or related field
- ability and willingness to work long hours, evenings, weekends, and holidays
- occasional travel required
- extremely organized with excellent communication skills including writing, proofreading and speaking
- ability to develop solutions quickly and effectively
- superior organizational skills to function in a fast-paced multi-task setting
- identify and resolve problems in a timely manner
- professional demeanor and ability to work with others to achieve common goals
- self-motivated, organized, professional, mature and detail oriented
- ability to meet deadlines and manage multiple projects with minimal supervision
- fantastic customer service ethic
- experience in event budgeting
- BS/BA in a related field required
- proficiency in Microsoft Word, Excel
- familiarity with AutoCAD a plus
Job Qualifications
- Minimum one year experience in the entertainment arena, stadium or theatre industry or related field
- ability and willingness to work long hours, evenings, weekends, and holidays
- excellent communication skills including writing, proofreading, and speaking
- ability to develop solutions quickly and effectively
- superior organizational skills with ability to function in a fast-paced multi-task setting
- self-motivated, organized, professional, mature, and detail oriented
- ability to meet deadlines and manage multiple projects with minimal supervision
- fantastic customer service ethic and high expectations for quality
- experience in event budgeting
- BS/BA in a related field
- proficiency in Microsoft Word and Excel
- familiarity with AutoCAD a plus
Job Duties
- Coordinate concerts and family shows, Rockets and Comets games including pregame events and gameday meetings, nonticketed private and special events and internal events
- primary liaison to advance all assigned events by preparing diagrams, instructions, set-up requirements and supporting documentation and distributing to appropriate staff
- communicate changes before and during events
- serve as liaison with vendors on event-related matters
- prepare event estimates and manage all closeout procedures including final cost tracking and submitting event invoices
- complete event recap of past events noting items of importance for future events
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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