Event Coordinator

Synergis is a distinguished workforce solutions partner dedicated to connecting top-tier talent with leading businesses nationwide. With a commitment to enhancing the Total Experience (TX) across digital, tech, and creative sectors, Synergis empowers organizations to innovate and scale effectively. Focused on fostering diverse and inclusive workplaces, Synergis values integrity, collaboration, and excellence in every placement and partnership. Their collaborations span various industries, where they play a pivotal role in talent acquisition and workforce transformation, ensuring that businesses have the right expertise to thrive in today’s fast-evolving digital landscape.

The Event Coordinator position within the client site Worldwide Events Guest Experience team in Cupertino, CA, offers a unique opportunity to be at the heart of high-profile event execution. As an essential operational force, this role demands exceptional organizational skills and a genuine passion for delivering outstanding guest experiences at some of the most iconic events globally. The position is a 6-month contract with an hourly pay rate of $50, situated within a dynamic and supportive environment that thrives on team synergy and high energy.

In this role, the Event Coordinator will manage and develop support staff schedules, ensure the smooth operation of logistics, and lead training initiatives that enhance team capabilities. Acting as the primary liaison for support staff, the coordinator plays an integral role from onboarding through to event day, fostering a motivated, cohesive team ready to deliver excellence. The role’s responsibilities span planning and executing live events, activations, and conferences both onsite and at offsite locations. This dynamic position requires flexibility to cover weekends, early mornings, and evenings, ensuring the flawless orchestration of every event detail.

This role is perfectly suited for candidates with 4-6 years of experience in event coordination, hospitality, staffing, or program administration. It demands a proven track record of managing staffing and schedules for events with diverse team sizes, sometimes exceeding 100 support personnel. Candidates must be adept in communication, capable of delivering clear training sessions, and proficient with scheduling tools, shared spreadsheets, and workforce management platforms. Knowledge of People Planning and Ops (PPO) and California labor laws adds significant value, making it possible to navigate complex regulatory environments successfully.

Ideal candidates will have a bachelor’s degree or equivalent in hospitality, event management, or a related field, accompanied by demonstrable experience in fast-paced environments handling multiple projects simultaneously. Preferred skills include familiarity with HTML and retail payroll systems, alongside internal program knowledge that supports seamless operations within the client organization.

The Event Coordinator role is not just about logistical precision; it is about creating memorable moments for guests and team members alike. Candidates must bring proactive enthusiasm, meticulous organizational skills, and a collaborative spirit. Synergis prides itself on equal opportunity employment, welcoming individuals from diverse backgrounds while complying with all relevant fair chance and nondiscrimination ordinances. Benefits, while available to full-time employees, include medical, dental, vision, disability, life insurance, 401k, and commuter benefits, further adding to the value proposition of working within this esteemed client environment.

This position encapsulates a dynamic career path for professionals passionate about event coordination and guest experiences, offering growth, impactful contribution, and the chance to be part of a globally recognized team.