Event Coordinator

Roseville, CA, USA|Onsite

Job Overview

Employment Type

Hourly

Compensation

Hourly

Exact $23.00

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

competitive salary

opportunity for professional development

dynamic work environment

Employee Discounts

supportive team culture

flexible scheduling

Job Description

@the Grounds is a vibrant event venue known for hosting a diverse array of gatherings, from intimate private celebrations to large-scale corporate events. With a commitment to excellence and client satisfaction, @the Grounds prides itself on providing a welcoming atmosphere supported by professional, efficient service and well-maintained facilities. The venue offers a dynamic space that adapts to the unique needs of each event, ensuring memorable experiences for clients and guests alike. As a cornerstone of the local event scene, @the Grounds continues to grow its reputation for delivering seamless and successful events in a variety of formats and styles.

The Event Coordinator role at @the Grounds is crucial for supporting the planning and on-site execution of events, ensuring they run safely, efficiently, and according to facility policies. This position involves working closely with both clients and internal teams throughout the lifecycle of an event, from initial coordination to the conclusion of the event. The coordinator maintains accurate documentation, communicates event requirements clearly, and offers vital support during fast-paced, event-driven conditions. This role demands flexibility and the ability to work extended and irregular hours, including nights, weekends, and holidays. The Event Coordinator is key to maintaining the smooth operation of the venue’s events by managing logistics and client communications effectively. The role offers a competitive salary of 23 dollars per hour, reflecting the importance of the position within the organization. Candidates will find this position rewarding if they enjoy a dynamic work environment, are organizationally skilled, and thrive in high-energy, customer-oriented settings. Being part of the @the Grounds team means contributing to meaningful experiences for clients and guests while developing valuable skills in event coordination and hospitality management.

Job Requirements

Experience in event coordination, hospitality, or a related field preferred
Two years of relevant work experience preferred
Four-year degree preferred but not required
Ability to work extended and irregular hours, including nights, weekends, and holidays
Ability to meet the physical demands of the role, including standing, walking, climbing stairs, and lifting up to 40 pounds

Job Qualifications

Experience in event coordination, hospitality, or a related field preferred
Two years of relevant work experience preferred
Four-year degree preferred but not required
Knowledge of or ability to learn event coordination, facility operations, and food and beverage operations
Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
Ability to remain professional and solution-focused in high-pressure situations
Effective written and verbal communication skills
Proficiency with standard office software and the ability to learn event management systems
Ability to work extended and irregular hours, including nights, weekends, and holidays
Ability to meet the physical demands of the role, including standing, walking, climbing stairs, and lifting up to 40 pounds

Job Duties

Assist with planning, coordinating, and executing events from pre-event through breakdown
Serve as a point of support for clients by communicating requirements, timelines, and facility policies
Track event details, including schedules, floor plans, room setups, and insurance requirements
Attend planning meetings and site walks and distribute follow-up information as needed
Maintain accurate event files, reports, and documentation
Communicate event needs clearly to operational departments, including facilities, housekeeping, conversions, concessions, and security
Support on-site event operations by addressing issues, responding to client and guest needs, and ensuring smooth execution
Adhere to all safety, security, and operational procedures, and assist with incident documentation and follow-up
Maintain a professional and positive presence with clients, guests, vendors, and staff
Perform other duties as assigned