Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.25 - $27.50
Work Schedule
Flexible
Benefits
Paid parental leave
Company paid continuing education
Tuition Reimbursement
401k profit sharing
generous time off
Paid holidays
paid Volunteer Time Off
Employee matching gifts
Inclusion and belonging programs
Consistent merit increase and promotion opportunities
discretionary bonus opportunity
Job Description
Innovative Captive Strategies (ICS) is a forward-thinking company specializing in delivering innovative event management solutions tailored to create impactful and memorable experiences. ICS prides itself on innovation, collaboration, and delivering exceptional value to its clients. As part of the broader Holmes Murphy & Associates network, ICS fosters a culture that blends professional growth opportunities with a supportive and inclusive work environment. This establishment is known for designing and coordinating various corporate events, client meetings, conferences, and special gatherings that aim to leave a lasting impression on attendees. With a commitment to quality and creativity, ICS continues to stand out within the event planning and management industry, attracting professionals passionate about crafting seamless event experiences.
The role of Event Coordinator at ICS is integral to the company’s mission of creating unforgettable events that meet the highest standards of excellence. The Event Coordinator will be responsible for assisting senior team members with important tasks such as registration and hotel room assignments, building event websites, and managing attendee communications. This position involves multitasking and handling administrative duties like scheduling, travel coordination, and maintaining an event master calendar for over 80 event dates. The coordinator will also contribute to researching venues, activities, restaurants, and transportation options to enhance event planning and execution.
In addition, the position requires a creative flair for designing event materials including itineraries, handouts, nametags, and digital applications used during events. The Event Coordinator will support internal teams by ensuring that timelines and deliverables are consistently met. This role demands strong organizational skills, meticulous attention to detail, and the ability to manage various projects simultaneously. Candidates are expected to demonstrate proficiency with budgeting tools and software such as Microsoft Office, Canva, and Cvent as well as database management systems. Flexibility in working hours and the capacity to handle light physical tasks are essential aspects of this job. By joining ICS, the candidate will become part of a vibrant, supportive workplace that values innovation and teamwork while offering competitive benefits and opportunities for career development.
The role of Event Coordinator at ICS is integral to the company’s mission of creating unforgettable events that meet the highest standards of excellence. The Event Coordinator will be responsible for assisting senior team members with important tasks such as registration and hotel room assignments, building event websites, and managing attendee communications. This position involves multitasking and handling administrative duties like scheduling, travel coordination, and maintaining an event master calendar for over 80 event dates. The coordinator will also contribute to researching venues, activities, restaurants, and transportation options to enhance event planning and execution.
In addition, the position requires a creative flair for designing event materials including itineraries, handouts, nametags, and digital applications used during events. The Event Coordinator will support internal teams by ensuring that timelines and deliverables are consistently met. This role demands strong organizational skills, meticulous attention to detail, and the ability to manage various projects simultaneously. Candidates are expected to demonstrate proficiency with budgeting tools and software such as Microsoft Office, Canva, and Cvent as well as database management systems. Flexibility in working hours and the capacity to handle light physical tasks are essential aspects of this job. By joining ICS, the candidate will become part of a vibrant, supportive workplace that values innovation and teamwork while offering competitive benefits and opportunities for career development.
Job Requirements
- College degree in event management, public relations, communications, or marketing preferred
- 1-3 years of event experience
- Strong organizational skills
- Attention to detail
- Ability to multitask
- Proficiency in budgeting
- Skilled in Microsoft Office, Canva, Cvent, and database management
- Ability to work flexible hours
- Demonstrated problem-solving abilities
- Capable of handling light physical tasks
Job Qualifications
- College degree in event management, public relations, communications, or marketing preferred
- 1-3 years of event experience
- Strong organizational skills
- Attention to detail
- Ability to multitask
- Proficiency in budgeting
- Skilled in Microsoft Office, Canva, Cvent, and database management
- Ability to work flexible hours
- Demonstrated problem-solving abilities
- Capable of handling light physical tasks
Job Duties
- Assist senior team members with registration and hotel rooming duties including building event registration websites, sending reminders, and managing attendee registration questions for multiple events simultaneously
- Perform administrative duties including scheduling meetings across various groups, registering attendees, coordinating travel, and organizing 80+ event dates on a master calendar
- Contribute to researching event details such as venues, hotels, activities, restaurants, and transportation
- Initiate the design of event collateral and meeting materials including itinerary, handouts, nametags, and mobile app
- Support internal teams to ensure timelines and deliverables are met
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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