Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Employee assistance program
Job Description
The hiring institution is a faith-based pastoral ministry organization dedicated to supporting the spiritual and community life of the Roman Catholic Church through various events and educational programs. As a department committed to enhancing the pastoral outreach within the diocese, this organization plays a crucial role in organizing liturgies, conferences, retreats, workshops, and trainings. These activities aim to foster deeper faith formation, community engagement, and effective pastoral practices among clergy, religious, and laity alike. Through collaborative efforts involving volunteers and cross-functional teams, the department ensures its initiatives align with the mission and vision of the Church and possess a strong spiritual and operational foundation.
The position of Event Coordinator within the Department for Pastoral Ministries is a pivotal role entrusted with the responsibility of assisting the Director of the Office for Events and Liturgies in planning, marketing, and coordinating a wide range of religious and community-oriented events. This full-time role demands a high level of organizational capability, attention to detail, and an understanding of liturgical practices and norms. The Event Coordinator works closely with pastoral specialists and the director to develop detailed event proposals, coordinate logistics, manage volunteer teams, and oversee all administrative aspects related to event execution. From initial strategic planning through marketing, execution, and post-event evaluations, the coordinator operates within a fast-paced environment requiring the ability to manage multiple projects simultaneously.
This role also involves preparing liturgical planning forms and worship aids to support the various sacred celebrations, ensuring that all liturgies are conducted in accordance with the rubrics and guidelines prescribed by the Church. The coordinator's duties extend beyond event management to include maintaining constituent databases, collaborating with communications teams for publicity, and managing audiovisual and other technical equipment necessary for events. Another critical aspect of this role is the strict adherence to safety protocols, confidentiality agreements, and faith-based codes of conduct, underpinning the ethical and professional standards expected within the organization.
Ideal candidates are those with a background in business administration, marketing, pastoral ministry, theology, hospitality, or closely related fields, combined with hands-on experience in event planning and audiovisual operations. Familiarity with diocesan or parish settings and bilingual proficiency in English and Spanish is highly preferred, reflecting the diverse community the organization serves. This position requires local travel for events with no overnight travel, emphasizing a commitment to community engagement within the diocese.
Overall, the Event Coordinator is a vital link in the successful realization of the department's events and liturgies, contributing significantly to the pastoral mission, community cohesion, and spiritual enrichment of the participants. This role is designed for individuals who are motivated, detail-oriented, problem-solvers with strong communication skills and a collaborative spirit dedicated to advancing the Church's mission through thoughtful, well-managed events.
The position of Event Coordinator within the Department for Pastoral Ministries is a pivotal role entrusted with the responsibility of assisting the Director of the Office for Events and Liturgies in planning, marketing, and coordinating a wide range of religious and community-oriented events. This full-time role demands a high level of organizational capability, attention to detail, and an understanding of liturgical practices and norms. The Event Coordinator works closely with pastoral specialists and the director to develop detailed event proposals, coordinate logistics, manage volunteer teams, and oversee all administrative aspects related to event execution. From initial strategic planning through marketing, execution, and post-event evaluations, the coordinator operates within a fast-paced environment requiring the ability to manage multiple projects simultaneously.
This role also involves preparing liturgical planning forms and worship aids to support the various sacred celebrations, ensuring that all liturgies are conducted in accordance with the rubrics and guidelines prescribed by the Church. The coordinator's duties extend beyond event management to include maintaining constituent databases, collaborating with communications teams for publicity, and managing audiovisual and other technical equipment necessary for events. Another critical aspect of this role is the strict adherence to safety protocols, confidentiality agreements, and faith-based codes of conduct, underpinning the ethical and professional standards expected within the organization.
Ideal candidates are those with a background in business administration, marketing, pastoral ministry, theology, hospitality, or closely related fields, combined with hands-on experience in event planning and audiovisual operations. Familiarity with diocesan or parish settings and bilingual proficiency in English and Spanish is highly preferred, reflecting the diverse community the organization serves. This position requires local travel for events with no overnight travel, emphasizing a commitment to community engagement within the diocese.
Overall, the Event Coordinator is a vital link in the successful realization of the department's events and liturgies, contributing significantly to the pastoral mission, community cohesion, and spiritual enrichment of the participants. This role is designed for individuals who are motivated, detail-oriented, problem-solvers with strong communication skills and a collaborative spirit dedicated to advancing the Church's mission through thoughtful, well-managed events.
Job Requirements
- Bachelor’s degree or relevant work experience
- two to three years event planning and logistics experience
- two years audiovisual equipment operation experience
- reliable transportation
- valid driver license
- valid vehicle insurance
- bilingual in English and Spanish preferred
- Roman Catholic in good standing or familiarity with the Church preferred
- proficiency in Microsoft Office
- experience with online applications
- strong organizational skills
- strong communication skills
- ability to manage multiple projects
- adherence to safety protocols
- confidentiality commitment
- team collaboration mindset
Job Qualifications
- Bachelor's degree in business administration, marketing, pastoral ministry, theology/religious studies, hospitality or related field
- minimum two to three years experience in event planning including logistics and project management
- minimum two years experience operating audiovisual equipment
- diocesan or parish experience preferred
- bilingual in English and Spanish preferred
- Roman Catholic in good standing or familiarity with the Catholic Church preferred
- knowledge of Microsoft Office Suite including Excel, Word, Outlook, and Publisher
- experience with online applications including registration forms and reporting
- high attention to detail
- strong written and verbal communication skills
- strong critical thinking and problem-solving skills
- ability to interpret written, oral, diagram, or schedule instructions
- able to organize workflow and coordinate activities efficiently in a fast-paced multi-tasked environment
- self-motivated and able to work independently and on a team
Job Duties
- Coordinate assigned events and liturgies to include all aspects of event planning from initial development and marketing to execution and post-event debriefing
- create and develop detailed event and liturgy proposals/plans through strategic meetings with pastoral specialists and the Director including vision for the event, timeline, targeted audience, recommendations for speakers, available resources, brief event history, opportunities for growth, site visits, and other planning components
- organize and ensure all event administrative details are in order for successful operation
- promote events and collaborate with others to ensure outreach and participation
- manage an accountability plan for multiple events/initiatives including methods for regular reporting
- organize graphic engagement components necessary for marketing and outreach
- recruit and coordinate cross-functional teams of volunteers, clergy, religious, and laity
- prepare liturgical logistics, planning forms, and worship aids
- maintain and update constituent contact information across multiple databases
- meet with event coordinators, directors, and stakeholders to assess marketing needs
- prepare reports and event debriefs including participant and team evaluations
- develop quarterly reviews with expected outcomes, proposed budgets, and scope of next year changes
- coordinate reservation, transportation, protection, and usage of department equipment including audiovisual technology
- adhere to safety training and protocols
- protect confidentiality of sensitive information
- comply with Code of Conduct and Faith and Moral Policy
- approach work with collaboration and commitment to mission and vision
- perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
