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Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
flexible schedule
Employee assistance program
Job Description
The hiring institution is a faith-based pastoral ministry organization dedicated to supporting the spiritual and community life of the Roman Catholic Church through various events and educational programs. As a department committed to enhancing the pastoral outreach within the diocese, this organization plays a crucial role in organizing liturgies, conferences, retreats, workshops, and trainings. These activities aim to foster deeper faith formation, community engagement, and effective pastoral practices among clergy, religious, and laity alike. Through collaborative efforts involving volunteers and cross-functional teams, the department ensures its initiatives align with the mission and vision of the Church and possess a strong... Show More
Job Requirements
- Bachelor’s degree or relevant work experience
- two to three years event planning and logistics experience
- two years audiovisual equipment operation experience
- reliable transportation
- valid driver license
- valid vehicle insurance
- bilingual in English and Spanish preferred
- Roman Catholic in good standing or familiarity with the Church preferred
- proficiency in Microsoft Office
- experience with online applications
- strong organizational skills
- strong communication skills
- ability to manage multiple projects
- adherence to safety protocols
- confidentiality commitment
- team collaboration mindset
Job Qualifications
- Bachelor's degree in business administration, marketing, pastoral ministry, theology/religious studies, hospitality or related field
- minimum two to three years experience in event planning including logistics and project management
- minimum two years experience operating audiovisual equipment
- diocesan or parish experience preferred
- bilingual in English and Spanish preferred
- Roman Catholic in good standing or familiarity with the Catholic Church preferred
- knowledge of Microsoft Office Suite including Excel, Word, Outlook, and Publisher
- experience with online applications including registration forms and reporting
- high attention to detail
- strong written and verbal communication skills
- strong critical thinking and problem-solving skills
- ability to interpret written, oral, diagram, or schedule instructions
- able to organize workflow and coordinate activities efficiently in a fast-paced multi-tasked environment
- self-motivated and able to work independently and on a team
Job Duties
- Coordinate assigned events and liturgies to include all aspects of event planning from initial development and marketing to execution and post-event debriefing
- create and develop detailed event and liturgy proposals/plans through strategic meetings with pastoral specialists and the Director including vision for the event, timeline, targeted audience, recommendations for speakers, available resources, brief event history, opportunities for growth, site visits, and other planning components
- organize and ensure all event administrative details are in order for successful operation
- promote events and collaborate with others to ensure outreach and participation
- manage an accountability plan for multiple events/initiatives including methods for regular reporting
- organize graphic engagement components necessary for marketing and outreach
- recruit and coordinate cross-functional teams of volunteers, clergy, religious, and laity
- prepare liturgical logistics, planning forms, and worship aids
- maintain and update constituent contact information across multiple databases
- meet with event coordinators, directors, and stakeholders to assess marketing needs
- prepare reports and event debriefs including participant and team evaluations
- develop quarterly reviews with expected outcomes, proposed budgets, and scope of next year changes
- coordinate reservation, transportation, protection, and usage of department equipment including audiovisual technology
- adhere to safety training and protocols
- protect confidentiality of sensitive information
- comply with Code of Conduct and Faith and Moral Policy
- approach work with collaboration and commitment to mission and vision
- perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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