Job Overview
Employment Type
Full-time
Compensation
Hourly
Exact $24.00
Work Schedule
Standard Hours
Flexible
Weekend Shifts
Benefits
401(k)
Dental Insurance
flexible schedule
Health Insurance
Paid Time Off
Vision Insurance
Job Description
This exciting opportunity is offered by a dynamic event management company specializing in the coordination and execution of successful events. The company operates primarily on the Hawaiian Islands, with a focus on client satisfaction and seamless event experiences. With a strong team-oriented culture, the organization emphasizes professionalism, attention to detail, and the importance of timely communication with clients, vendors, and internal teams. The company is dedicated to fostering an environment where creativity meets logistics, ensuring that every event is memorable and flawlessly managed.
The role of the Events Coordinator is pivotal in supporting the Event Management team, working closely with the Event Manager to ensure the smooth operation of various event programs. This full-time position is based in an air-conditioned office setting on Oahu, requiring regular inter-island travel to effectively organize and manage event logistics. The Events Coordinator will be responsible for generating accurate documentation including service orders, spreadsheets, check requests, and manifests essential for event planning and execution. This role also involves negotiating and executing contracts with vendors providing services such as transportation, entertainment, venues, and restaurants, always under the supervision of the Event Manager.
In addition to administrative responsibilities, the Events Coordinator plays a key role in developing proposals and managing group files in collaboration with other departments. This contributes to the overall success of events by ensuring all logistical elements are coordinated in a timely and efficient manner. The position requires exceptional oral and written communication skills, multi-tasking abilities, and proficiency in computer applications, particularly word processing and spreadsheets.
Candidates must be detail-oriented with a strong emphasis on accuracy and the ability to work efficiently under tight deadlines. The role demands someone who can work independently as well as part of a team, with a flexible attitude towards working hours including some nights, weekends, and overtime as necessary. Prior travel experience and knowledge of the Hawaiian Islands are preferred to aid in the constant communication and coordination needed for this position. This job offers a competitive hourly pay of $24.00 and includes benefits such as 401(k), dental insurance, health insurance, paid time off, vision insurance, and a flexible schedule.
Overall, the Events Coordinator role is ideal for individuals who thrive in fast-paced environments, enjoy problem-solving under pressure, and have a passion for delivering exceptional event experiences. The company provides a supportive environment with ongoing training, allowing employees to grow and develop their skills within the event management field.
The role of the Events Coordinator is pivotal in supporting the Event Management team, working closely with the Event Manager to ensure the smooth operation of various event programs. This full-time position is based in an air-conditioned office setting on Oahu, requiring regular inter-island travel to effectively organize and manage event logistics. The Events Coordinator will be responsible for generating accurate documentation including service orders, spreadsheets, check requests, and manifests essential for event planning and execution. This role also involves negotiating and executing contracts with vendors providing services such as transportation, entertainment, venues, and restaurants, always under the supervision of the Event Manager.
In addition to administrative responsibilities, the Events Coordinator plays a key role in developing proposals and managing group files in collaboration with other departments. This contributes to the overall success of events by ensuring all logistical elements are coordinated in a timely and efficient manner. The position requires exceptional oral and written communication skills, multi-tasking abilities, and proficiency in computer applications, particularly word processing and spreadsheets.
Candidates must be detail-oriented with a strong emphasis on accuracy and the ability to work efficiently under tight deadlines. The role demands someone who can work independently as well as part of a team, with a flexible attitude towards working hours including some nights, weekends, and overtime as necessary. Prior travel experience and knowledge of the Hawaiian Islands are preferred to aid in the constant communication and coordination needed for this position. This job offers a competitive hourly pay of $24.00 and includes benefits such as 401(k), dental insurance, health insurance, paid time off, vision insurance, and a flexible schedule.
Overall, the Events Coordinator role is ideal for individuals who thrive in fast-paced environments, enjoy problem-solving under pressure, and have a passion for delivering exceptional event experiences. The company provides a supportive environment with ongoing training, allowing employees to grow and develop their skills within the event management field.
Job Requirements
- High school diploma or equivalent
- Prior experience in event coordination or related administrative roles
- Strong computer skills including word processing and spreadsheets
- Ability to work flexible hours including some nights, weekends, and overtime
- Must reside on Oahu
- Must be able to fly inter-island as required
- Ability to work efficiently under tight deadlines
- Excellent communication skills
Job Qualifications
- Excellent oral and written communication skills
- Detail oriented with particular emphasis on accuracy
- Strong ability to multi-task and prioritize
- Proficient in word processing and spreadsheet computer applications
- Ability to work independently and as a team player
- Prior travel experience and knowledge of the Hawaiian Islands preferred
- Experience in event coordination or related field preferred
Job Duties
- Support event manager by generating accurate paperwork such as service orders, spreadsheets, check requests, manifests, and other documentation as may be required in a timely manner
- Negotiate and execute contracts for vendor services on behalf of the company, including vendors providing activities, transportation, entertainment, venues, and restaurants with the event manager supervision
- Develop proposals and manage group files while working effectively with other departments
- Attend department meetings and on-going training sessions as required
- Perform copying, filing, and other clerical duties as needed
- Support assistant director or director of events as needed
- Maintain open and timely communication with clients, vendors, and teammates at all times
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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