Event Coordinator

Des Moines, IA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $45,000.00 - $55,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

Dental Insurance

flexible schedule

Health Insurance

Paid Time Off

Professional development assistance

Vision Insurance

Job Description

Wilson's Event Venue is a premier event space located in Des Moines, known for its exceptional facilities and commitment to delivering unforgettable experiences for a wide range of events, including weddings, private parties, and ticketed gatherings. As a well-established company in the hospitality industry, Wilson's Event Venue prioritizes client satisfaction, professionalism, and quality service, making it a sought-after destination for those looking to host memorable occasions. The company offers a dynamic and fast-paced work environment where teamwork, innovation, and passion are highly valued.

This full-time role as an Event Manager at Wilson's Event Venue involves comprehensive responsibilities to ensure the smooth execution of all events from inception to completion. The position plays a pivotal role in marketing the venue to attract new clients and cultivating excellent relationships with existing ones. The manager is responsible for overseeing private and ticketed events, managing every aspect such as scheduling tours, responding to inquiries, finalizing contracts, organizing event layouts, coordinating with vendors, and ensuring events run flawlessly on the day of execution. This position also involves close collaboration with the Banquet Chef to finalize event menus and service plans, ensuring a high standard of culinary and service excellence.

Additionally, the Event Manager is tasked with developing and leading a capable team of event staff, including hiring, training, and enforcing company policies while maintaining a productive work environment. Operational duties encompass maintaining event furniture and equipment, organizing the event space, managing inventory for dry goods and bar supplies, and complying with all health, safety, and labor regulations at the local and federal levels.

With a salary range of $45,000 to $55,000 per year inclusive of gratuity and an annual bonus, this role requires a dedicated professional who is capable of working independently as well as leading a team effectively. The schedule includes 12-hour shifts, evening hours, and weekend work as events dictate, with a flexible approach on non-event days. This position demands strong organizational skills, the ability to multitask, excellent communication, and a hands-on approach to event management.

Job Requirements

At least two years experience in hospitality industry
Excellent time management and communication skills
Ability to work independently and lead a team
Must be self-motivated
Willingness to work long days on feet
Availability for nights and weekends
Ability to lift up to 40 pounds
Ability to manage multiple projects independently

Job Qualifications

Excellent time management and communication skills
Ability to work independently as well as lead, manage, and motivate a team
At least two years experience in the hospitality industry
Must be self-motivated
Willing and able to work on feet for long days when necessary
Must be available to work nights and weekends
Ability to manage multiple projects independently

Job Duties

Market Wilson's Event Venue Des Moines to attract new clients
Oversee all phases of the events, both private and ticketed, to ensure they run smoothly
Ensure that all private event inquiries are responded to in a timely manner
Ensure all private event tours are scheduled and conducted in a timely manner and to quality standards
Ensure the day-to-day contact with clients is conducted in a timely manner and to professional standards
This includes but is not limited to collecting signed contracts, collecting event insurance, answering questions, setting up meetings/consultations, finalizing table layouts, and finalizing timelines
Ensure the day of operations for all events including but not limited to set up, staffing, helping clients, tearing down, and opening/closing
Organize and execute all tastings for weddings, including individual and group tastings
Ensure deposits, payments, final headcounts, event insurance, and all other information is received on time from clients
Ensure all details, ticketing, and vendor coordination are organized and executed in a timely manner for ticketed events
Work with the Banquet Chef to finalize menus and service plans for events
Maintain general knowledge of local vendors for music, florals, desserts, and equipment rentals
Develop and manage a capable team of event staff including hiring, training, continued education, and disciplinary action
Be knowledgeable of company policies regarding personnel and administer prompt, fair and consistent corrective action for any and all violations
Maintain a productive and enjoyable work environment for all employees
Maintain event furniture (chairs, tables) and other event equipment as needed
Organize and maintain a clean event space and storage areas, ensuring proper cleaning and maintenance prior to each event
Oversee the management and ordering of all dry goods, including linens and non-alcoholic beverages
Manage bar inventory to ensure timely orders
Maintain stock levels and order bar supplies weekly
Ensure monthly bar inventory is completed and prices/costs are updated
Explain Wilson's Ciderhouse & Venue’s concept and practices to employees and customers
Understand and enforce all venue policies
Comply with all health, safety, and labor regulations