Event Coordinator

PRA is the market-leading business event management firm specializing in crafting unique and compelling experiences that drive engagement and progress for businesses and their audiences. With a focus on Passion, Reach, and Authenticity, PRA collaborates closely with clients to design creative, multi-sensory attendee journeys that make a lasting impression. The firm operates with a commitment to blending innovative event design, strategic brand engagement, and authentic destination experiences to meet the diverse needs of its clients across more than 29 top destinations in the United States and beyond. PRA’s expert local teams, combined with a dedicated remote execution group, ensure flawless planning and execution regardless of venue or format, whether in-person, hybrid, or fully remote. The company also champions sustainability and social impact initiatives such as carbon reduction, achieving near zero waste, supporting organizations like the American Forest Foundation and ECPAT-USA, and fostering equity, diversity, and inclusion within the industry and its partnerships.

The Event Coordinator role at PRA offers an exciting opportunity to join this dynamic company based in the Austin area, with the position supporting both remote and in-person work requirements. Candidates must be residents of Austin to fulfill the need for regular onsite presence at client meetings, events, and site inspections. This role is integral to the seamless execution of corporate and incentive programs by providing operational support and coordination to Experience Designers and Event Producers. Responsibilities include assisting with program development and cost preparations, maintaining supplier relationships, managing smaller-scale programs, and supporting multiple logistical elements to ensure client satisfaction and event success. The coordinator is also responsible for tracking program statuses, assisting with event operations including field staff coordination, and supporting the accounting department with payment processes.

A key aspect of this role is the ability to communicate proficiently with vendors, clients, and team members while juggling multiple priorities within tight deadlines. The Event Coordinator also contributes to various back-office and administrative functions such as preparing service agreements and deposit invoices, maintaining calendars, and organizing supplier communications. Moreover, this role supports PRA’s ongoing operational excellence and innovation by helping to develop new program elements and staff training initiatives that align with the company’s strategic objectives.

PRA provides a competitive benefits package that includes medical, dental, and vision insurance, 401(k) with company match, parental leave, paid vacation and holidays, and additional perks including cell phone and home internet stipends, pet insurance, and flexible spending accounts. This role suits highly organized, proactive individuals with a customer-focused mindset and an ability to adapt within a fast-paced event management environment. Candidates with prior experience in destination management companies, event planning, or related fields will find PRA a stimulating place to grow their careers while contributing to unforgettable events and meaningful corporate experiences. Overall, this position offers the blend of creativity, logistics, and relationship management central to the business events industry, supported by a company committed to sustainability, social responsibility, and diversity initiatives.