Event Coordinator

Columbia, SC, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Exact $21.00

Benefits

Paid training

Paid Time Off

Health Insurance

employee discount

Job Description

WesCo Brew & Bowl is a vibrant entertainment venue located in West Columbia's Cayce Crossing, offering a dynamic blend of fun, food, and social engagement all under one expansive 44,000-square-foot roof. As a high-energy destination, it features a full-service restaurant, two lively bars, and a diverse array of attractions including augmented reality bowling, interactive darts, a VR arena, an arcade, billiards lounge, and a spacious outdoor patio with fire pits and lawn games. Designed to accommodate everything from casual nights out to large-scale events and game-day watch parties on over 50 large screens, WesCo Brew & Bowl creates an exciting and welcoming atmosphere for guests and team members alike. This innovative space not only promotes a culture of enthusiasm and engagement but also fosters opportunities for employees to build skills and grow professionally in a fast-paced, guest-centered environment.

The role being offered is a full-time Sales and Marketing Coordinator position reporting directly to the Director of Sales and Marketing. This role is critical in ensuring seamless execution of numerous events by bridging communication between clients and the sales office, managing event details such as guarantees, private spaces, contracts, and payments while coordinating logistics and staffing. The Sales and Marketing Coordinator will also be deeply involved in marketing efforts, specifically handling the creation and management of engaging content across major social media channels including Facebook, Instagram, and TikTok to boost brand awareness and customer engagement. The role requires a blend of sales and marketing skills with a time commitment split between sales (70%) and marketing (30%) activities.

Key responsibilities include preparing event documentation, coordinating with operational managers and chefs, organizing banquet staff coverage, managing inventory and supplies, and tracking competitions. This role also involves managing brand partnerships, responding to online reviews and messages, and supporting community marketing initiatives and grassroots efforts for enhanced visibility. Candidates with experience in fast-paced food entertainment centers (FEC), restaurants, or hotel catering with high-volume settings will thrive in this position. Proficiency in social media platforms and strong computer skills including spreadsheet familiarity are essential to succeed. The position offers a starting pay of $21 per hour and includes benefits such as paid training, paid time off, health insurance, and employee discounts.

Job Requirements

Available to work weekends
Strong communication and organizational skills
Experience in event coordination
Experience in sales and marketing
Ability to manage multiple tasks efficiently
Proficient with social media content creation and management
Team-oriented mindset and customer-focused approach

Job Qualifications

Minimum of one year of FEC/Restaurant/Hotel Catering experience in a high volume environment
Understanding of major social media platforms
Excellent computer skills and spreadsheet familiarity
College degree preferred, however not mandatory

Job Duties

Coordinate all event logistics and details between client and sales office to include final guarantee, private spaces, signed contracts, transportation, check-in, deposits, and final payments
Prep next day event folders with final green copy, populated banquet checklist, applicable event cards, drink tokens, game cards, wristbands
Communicate all specific details to Ops Managers, Technical Manager and Chef
Assist with organizing assigned Banquet Staff for coverage for all events
Meet with the Banquet Captain / Service Manager weekly to review upcoming weekly schedules and ordering
Provide interactive communication with guests and potential guests
Manage and oversee office supplies and ordering
Track banquet competitions
Update marketing/sales portion of crew wall
Check storage areas for proper supplies, organization and cleanliness & complete requisition for supplies to Chef/Banquet Captain
Manage Linen/skirting and Banquet Decor ordering with DOSM / Banquet Captain
Inspect physical equipment for damages or repairs, report to DOSM / Technical manager
Create and publish engaging content for Facebook, Instagram, and TikTok (posts, stories, reels), and track performance monthly to optimize strategy and drive engagement
Manage influencer and brand ambassador partnerships to increase brand awareness and engagement
Monitor and respond to online reviews, messages, and comments across social and local listings with the GM
Support the maintenance of all onsite marketing collateral including coordinating print/production, placement, and ongoing auditing
Support development and implementation of creative, community-driven events/promotions, as needed
Support Grassroots Marketing initiatives including with local organizations (chamber, CVB, mall, etc.), community partnerships, community sponsorships, and on/offsite activations (street teams, community events, etc).