Event Coordinator

San Antonio, TX, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

Employee assistance program

Flexible spending account

Job Description

The hiring establishment is a faith-based organization operating under the Department for Pastoral Ministries, dedicated to serving the Roman Catholic community through various events and liturgical services. This organization takes a mission-focused approach to outreach, education, and worship, emphasizing collaboration and a commitment to the faith and values it upholds. The department plans and executes a wide range of activities designed to strengthen community engagement and spiritual growth, including conferences, retreats, training sessions, workshops, and liturgies. The emphasis on liturgical planning highlights the importance of seamless, respectful worship experiences that align with the Church's traditions and rubrics.

The Event Coordinator role within this organization is integral to the success of the Department for Pastoral Ministries. This full-time position requires an individual who is organized, detail-oriented, and able to manage multiple projects simultaneously within a fast-paced environment. The Event Coordinator assists the Director of the Office for Events and Liturgies by leading the planning, marketing, and execution of events that are central to the organization's pastoral mission. Key responsibilities include developing detailed proposals, managing logistics, overseeing volunteer coordination, handling communications and marketing efforts, and ensuring the liturgical elements are carefully planned and executed according to Church guidelines.

This position demands familiarity with the components of liturgical worship and the ability to maintain an accountability plan for multiple initiatives. The successful candidate will work closely with pastoral specialists, a cross-functional team of volunteers, clergy, and laity to ensure each event and liturgy reflects the organization's vision. Another critical aspect is managing the administrative and technical requirements for events, including the reservation and use of audio-visual equipment and other resources. The coordinator must adhere to safety protocols daily and uphold confidentiality and ethical conduct according to the Code of Conduct and Faith and Moral Policy of the organization.

The Event Coordinator is also tasked with promoting the events effectively to reach targeted audiences, utilizing graphic engagement components, and partnering with communications professionals. This role requires strong communication skills, problem-solving abilities, and proficiency with Microsoft Office and online registration tools. Bilingual skills in English and Spanish and experience in diocesan or parish environments are preferred.

Overall, this position offers an opportunity to contribute meaningfully to community and spiritual life through thoughtful and quality event management within a supportive and mission-driven organizational culture. Candidates who bring passion for pastoral ministry, strong organizational capabilities, and respect for Catholic liturgical practices will find this role rewarding and impactful.

Job Requirements

bachelor’s degree in business administration, marketing, pastoral ministry, theology/religious studies, hospitality or related field, or equivalent work experience
two to three years of experience in event planning including logistics and project management
two years of experience operating audio-visual equipment
valid driver license
valid vehicle insurance
reliable transportation
ability to work in a fast-paced environment and meet deadlines
ability to handle confidential information
willingness to adhere to Code of Conduct and Faith and Moral Policy
Roman Catholic in good standing or familiarity with the Catholic Church preferred
strong organizational skills
attention to detail
effective communication skills
problem-solving ability
ability to interpret written, oral, and diagram instructions
ability to travel locally up to 85%
ability to adhere to safety protocols daily

Job Qualifications

bachelor’s degree in business administration, marketing, pastoral ministry, theology/religious studies, hospitality or related field, or equivalent relevant work experience
minimum two to three years of experience in event planning including event logistics and project management
minimum two years of experience operating audio-visual equipment
diocesan or parish experience preferred
bilingual in English and Spanish preferred
knowledge of Microsoft Office Suite including Excel, Word, Outlook, and Publisher
experience with online registration forms and reporting
strong written and verbal communication skills
critical thinking and problem-solving skills
ability to organize and coordinate multiple projects efficiently
detail oriented, self-motivated, and able to work independently and as part of a team
familiarity with Catholic liturgical planning

Job Duties

coordinate assigned events and liturgies including all aspects of event planning from development to execution and post-event debriefing
create detailed event and liturgy proposals and plans through meetings with pastoral specialists and the Director
organize event administrative details and promote events to ensure outreach and participation
manage accountability plans with regular reporting for multiple events and initiatives
organize graphic engagement components for marketing and outreach
recruit and coordinate a cross-functional team of volunteers, clergy, religious, and laity
prepare liturgical logistics, planning forms, and worship aids
maintain and update constituent contact information across databases
collaborate with communications to assess marketing needs
prepare reports, briefs, and event debriefs including evaluations
develop quarterly reviews with expected participant outcomes, budgets, and proposals for scope changes
coordinate reservation, transportation, and usage of department equipment including audio-visual technology
adhere to safety training and protocols
protect confidentiality of sensitive information
comply with Code of Conduct and Faith and Moral Policy
perform other duties as assigned