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Event Coordinator

Job Overview

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Employment Type

Full-time
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Compensation

Salary
Range $50,000.00 - $60,000.00
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Work Schedule

On-call
Day Shifts
Weekend Shifts
Night Shifts
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Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Dining Discounts

Job Description

Happy Hospitality is a dynamic and creative restaurant group known for its art-inspired spaces that serve as ideal settings for social gatherings. The company operates popular venues including Happy Camper, Homeslice, and Paradise Park restaurants, each distinguished by vibrant murals, inventive lighting, and thoughtfully curated vignettes. Founded on a culture that emphasizes attention to detail, creativity, and a fun but focused atmosphere, Happy Hospitality aims to provide team members with not only a fulfilling work environment but also ample professional growth opportunities within the hospitality industry.

The company is actively expanding, seeking passionate individuals who are self-motivated and eager ... Show More

Job Requirements

  • 1-2 years of relevant experience in events coordination or hospitality
  • Ability to communicate effectively both verbally and in writing
  • Strong organizational skills and attention to detail
  • Proficiency in Microsoft Office Suite or equivalent software
  • Ability to work flexible hours including nights, weekends, and holidays
  • Must be able to lift up to 15 pounds
  • Must be legally eligible to work in the United States
  • Ability to maintain confidentiality
  • Ability to multitask and work under pressure
  • Willingness to be on call as needed

Job Qualifications

  • Excellent management and supervisory skills
  • Excellent written and verbal communication skills
  • Excellent organizational and time management skills
  • Proficient in Microsoft Office Suite or similar software
  • Knowledge of hospitality and events
  • Strong motivational and leadership skills
  • Ability to work under tight deadlines and prioritize responsibilities
  • Ability to handle and maintain confidential information
  • Previous restaurant or hospitality experience (desirable)
  • Previous experience using event platforms (desirable)
  • Previous sales experience (desirable)
  • Familiarity with reservation and booking platforms such as Open Table (desirable)

Job Duties

  • Assist in coordinating all organizational aspects of events for Happy Hospitality including Happy Camper, Paradise Park and Homeslice
  • Promptly respond, manage and maintain communication to all location event inquiries with potential clients
  • Identify qualifying business potential, closing business sales, overcoming objections, negotiating, upselling and understanding the client’s needs
  • Handle contracts, negotiations, create invoices with deposits and final payment of events including account reconciliations as needed
  • Ensure that events meet legal, safety, and health requirements and regulations
  • Create proposals with floorplans, custom menus and general event outlines to present to clients
  • Coordinate and complete Banquet Event Orders (BEOs) and update BEOs as needed and communicate BEOs regularly with FOH and BOH management teams
  • Work with management team to ensure proper scheduling of staff for events
  • Review menu and beverage selections with GM and Kitchen Manager to ensure food and beverage are ordered
  • Communicate effectively with team to ensure equipment, dinnerware and glassware are available for the event and setup of spaces is communicated
  • Develop new client relationships and strengthen existing partnerships
  • Maintain confidential and meticulous customer files
  • Uphold high standards of professionalism and communication
  • Perform other duties as assigned

Job Criteria

Experience

Mid Level (3-7 years)


Job Location

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