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Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee Discounts
Flexible working hours
Job Description
Our company is a vibrant event management and venue services organization dedicated to delivering memorable experiences across a variety of special occasions including corporate meetings, weddings, fundraisers, and live performances. With a focus on creating seamless event processes and exceptional client experiences, we partner with clients, vendors, and internal teams to ensure every element—from planning through execution—is meticulously handled. Our venue hosts a diverse range of events, fostering a collaborative and dynamic environment where attention to detail, excellence in service delivery, and comprehensive logistics management are paramount. We embrace innovation through technology, leveraging event management software and communication tools to... Show More
Job Requirements
- high school diploma or equivalent
- experience in event planning or coordination
- proficiency in word processing and spreadsheet software
- strong communication abilities
- ability to multitask and adapt in a fast-paced environment
- good problem-solving skills
- customer service experience
- basic knowledge of graphics or layout software is a plus
- willingness to work onsite during events including evenings and weekends
Job Qualifications
- strong communication and interpersonal skills
- proven experience in event coordination or related role
- proficiency with Microsoft Word, Excel, and Google Docs/Sheets
- knowledge of email and calendar tools such as Outlook and Gmail
- familiarity with event management software such as Tripleseat or Prismm
- basic graphic design skills using Canva or Adobe Photoshop (preferred)
- ability to manage multiple tasks and prioritize effectively
- excellent problem-solving capabilities
- attention to detail
- ability to work well under pressure
- customer service orientation
- flexible and adaptable approach to changing event demands
- organizational and time-management skills
Job Duties
- assist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances
- consult with clients to understand event objectives, requirements, and expectations
- coordinate event logistics including schedules, load-ins/outs, room setups, décor, production AV, signage, and accessibility needs
- arrange audio-visual equipment, staging, transportation, and other required event resources
- work closely with venue staff to confirm details and ensure event specifications are met
- inspect event spaces to ensure they meet customer requirements and safety standards
- maintain accurate records of event details, changes, and communication
- monitor event activities to ensure smooth operations and immediate resolution of issues
- assist guests, clients, performers, presenters, and vendors with event-day needs
- provide excellent on-site customer service and represent the venue professionally
- ensure compliance with venue rules, safety procedures, and relevant regulations
- serve as a primary point of contact for clients before and during events
- communicate event details and updates to internal departments and supervisors
- establish and maintain positive working relationships with clients, vendors, and colleagues
- address concerns or questions from clients and guests promptly and courteously
- create event documents such as timelines, setup sheets, checklists, and floor plans
- assist with marketing materials, social media posts, and event-related communication when needed
- use project management systems, email, spreadsheets, and calendar software to organize event information
- interact with databases, scheduling software, and standard office applications
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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