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Job Overview
Employment Type
Temporary
Hourly
Compensation
Hourly
Range $35.00 - $37.00
Work Schedule
Standard Hours
Benefits
competitive salary
Paid Time Off
Health Insurance
Dental Insurance
Vision Insurance
Professional development opportunities
collaborative work environment
Job Description
The company hiring for this Training Coordinator position is based in Foster City, CA, and specializes in Commercial Learning and Development. This organization plays a crucial role in the commercial training sector, focusing on developing and delivering high-impact learning initiatives that drive employee growth and business success. It is a dynamic workplace that values excellence in project management and event coordination, particularly within the realm of corporate training events such as new hire orientations and leadership development sessions. They foster a collaborative environment where cross-functional teamwork and stakeholder engagement are key to success. This opportunity is an 18-month contract role,... Show More
Job Requirements
- Bachelor’s degree or equivalent experience
- Minimum 3 years of experience in event planning and project management
- Experience with commercial learning and development or corporate training environment
- Strong communication and organizational skills
- Ability to manage multiple projects simultaneously
- Proficiency in negotiation and contract management
- Experience working with vendors and internal teams
- Ability to prepare and deliver executive reports
- Comfort with process improvement tools such as root cause analysis and process mapping
- Must be located in or willing to work in Foster City, CA
- Available for an 18-month contract
- Able to work full time at an hourly rate of 35 to 37 dollars
Job Qualifications
- Bachelor’s degree or equivalent experience in related field
- Proven experience in event planning and project management within corporate training or commercial learning environments
- Strong analytical and strategic thinking skills
- Excellent communication and stakeholder engagement abilities
- Proficiency in vendor negotiation and contract management
- Ability to manage multiple projects and deadlines effectively
- Experience with process mapping and root cause analysis tools
- Familiarity with training event logistics including audio-visual, food and beverage management
- Comfortable providing executive level updates and reports
- Skilled in collaboration and cross-functional team coordination
Job Duties
- Lead projects to successful delivery while providing an exceptional stakeholder experience
- Engage stakeholders to align project priorities, coordinate interdependencies, and navigate risks
- Deliver an exceptional quality of executive level updates to senior management on a reoccurring basis
- Lead process assessments while leveraging tools, such as process mapping and root cause analysis
- Manage and execute training events and ad hoc training meeting requests
- Partner with stakeholders on training event planning (new hire training and leadership training, etc.) to ensure business needs are met
- Execute RFPs, venue sourcing and site selection for best fit locations and evaluate vendor services and venues according to industry standards and stakeholder requirements
- Effectively negotiate contracts for hotels, venues and vendors
- Manage all food and beverage for events (hotels, caterers, restaurants, etc.)
- Source and oversee vendors for all production and audio-visual elements appropriate for events
- Develop and manage project timelines and action plans in collaboration with cross-functional partners
- Interface with internal training teams and external vendors to keep projects on track and meet deadlines
- Produce pre-event communications (including websites and onsite materials), and post-event analysis including event analytics, identify gaps and areas of opportunities through debriefs and surveys
- Drive recommendations for change to streamline and improve efficiencies
- Registration management (invite lists, attendee management, rooming lists, name badges/placecards)
- Manage planning meetings that involve cross-functional teams
- Vendor management to ensure vendor deliverables and timelines are met
- Evaluate and establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution and measure effectiveness
- Mentor colleagues (as needed) on event planning, logistics and project management
- Have responsibility for strategic projects that impact the broader team and organization
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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