Event Coordinator

Cadex Solutions Corporation is a leading international holding company specializing in commercial order-to-cash management solutions, backed by the strong legacy and experience of Trivest Partners LP. With nearly a century of history, Cadex has developed a reputation for delivering innovative, customized services that drive business success across various industries. The company operates globally, boasting a workforce of approximately 800 professionals serving over 1,000 clients across the United States, Colombia, Brazil, Romania, Italy, India, Singapore, and South Africa. Cadex has built a robust portfolio of specialized ARM (Accounts Receivable Management) companies, including well-established names such as A.G. Adjustments, D&S Global Solutions, ABC-Amega, TranSubro, DAL, Insurance Recovery Group, and Receivables Control Corporation.

The role of Event Coordinator at Cadex Solutions Corporation is a fully remote position designed for a highly organized, detail-oriented professional passionate about crafting seamless and engaging event experiences. This position requires close collaboration with leadership, marketing teams, speakers, sponsors, and clients to plan and execute various meetings and conferences from initial concept through to successful completion. The Event Coordinator plays a pivotal role in researching venues, gathering detailed quotes, menus, and audio-visual requirements, and generating comparative analyses to recommend optimal selections.

This role involves managing key logistical aspects such as hotel contracts, banquet event orders, speaker agreements, sponsorship management, and registration processes. The Event Coordinator ensures that all materials, including electronic conference booklets, attendee lists, name badges, and presentation slides, are meticulously prepared, organized, and delivered to the event destination. Additionally, participation in events to provide on-site or virtual support is often required, aiding the Director and steering team with flawless event execution.

Customer service excellence is central to this role, requiring proactive communication and relationship management across various stakeholders including hotel staff, sponsors, team members, and attendees. Beyond logistics, the coordinator collaborates with the marketing team to create promotional materials and uses event photography to build a digital asset database to support future marketing efforts.

The position demands a proficient multitasker, capable of managing numerous priorities with precision, ensuring all meals, receptions, and breaks are timed and delivered as scheduled per banquet event orders. The coordinator also monitors and communicates effectively with attendees, speakers, and sponsors regarding registrations, accommodations, and event details. This role encourages continuous process improvement, fostering innovative ideas that enhance event operations and overall effectiveness.

Working within a diverse and dynamic environment, the Event Coordinator helps bridge cultural and geographic divides as Cadex operates across various global regions. There is also an emphasis on maintaining high professional standards and confidentiality throughout all organizational interactions.

This full-time role operates primarily Monday through Friday during standard business hours aligned with Eastern Time Zone, with occasional off-hours work to accommodate different time zones. Travel requirements are moderate, up to 50% of the time, supporting various events nationwide across eligible states including AZ, AL, AR, KA, MD, OK, WA, WV, WS, FL, GA, IL, LA, MA, MN, NE, NH, NB, NY, NJ, NC, OH, PA, RI, SC, TN, TX, VA, and VT.

The Event Coordinator position at Cadex Solutions Corporation is an excellent opportunity for a dedicated, creative event professional who thrives in a remote work setting and is eager to develop their career within a prestigious industry leader committed to innovation, collaboration, and outstanding client service.