Event Coordinator

Boise, ID, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $45,000.00 - $50,000.00

Work Schedule

Flexible

Weekend Shifts

Benefits

base salary

incentive plan

healthcare stipend

Retirement Plan

Paid Time Off

Job Description

Telaya Wine Co. is a premier high-touch hospitality winery known for its dedication to crafting extraordinary moments in a breathtaking vineyard setting. Located in the beautiful Boise area, Telaya Wine Co. offers award-winning wines and an unparalleled guest experience, combining luxurious hospitality with the natural beauty of the winery. Our commitment to excellence extends beyond just winemaking; it includes creating memorable events that capture the essence of our brand and deliver lasting impressions on every guest. We pride ourselves on attention to detail, warm hospitality, and a passion for wine that defines every aspect of our operations.

We are currently seeking a passionate and detail-oriented Event Coordinator to join our dynamic team. This full-time role is essential to managing and elevating both private and Telaya-branded event offerings. The Event Coordinator will be responsible for overseeing all aspects of event planning, from lead generation to seamless execution, ensuring every client’s vision is brought to life within our stunning venue. This role involves proactive outbound sales efforts to market our event space, inbound lead management to convert inquiries into confirmed bookings, vendor coordination, detailed event design, and hands-on event setup to guarantee flawless experiences.

Additionally, this position holds responsibility for developing unique Telaya-branded events, which includes ideation, collaborating with vendors, and promoting these events to increase brand visibility and guest engagement. The Event Coordinator will also manage the website's events section, maintaining an updated calendar featuring all Telaya-branded activities.

The ideal candidate will have at least two years of experience in event planning, hospitality, or sales, preferably within a winery, luxury venue, or high-touch hospitality setting. Superior organizational skills and a keen eye for detail are essential, alongside strong interpersonal abilities to foster robust relationships with clients and vendors. Proficiency with event management software, CRM tools, and floor plan design programs is expected. Flexibility to work evenings and weekends to support event schedules is necessary, and a passion for wine and creating memorable guest experiences will enhance success in this role.

In return for your dedication and expertise, Telaya Wine Co. offers a competitive base salary ranging from $45,000 to $50,000, along with an incentive plan allowing up to 10% of sales above the previous year. We also provide a healthcare stipend of $550 per month and enrollment opportunities in a SIMPLE retirement plan. Working at Telaya means becoming part of a culture that values excellence, creativity, and a commitment to fostering unforgettable client occasions. If you strive to deliver exceptional hospitality combined with passion for wine and events, this role offers an exciting career opportunity within a respected winery environment.

Job Requirements

2 plus years of experience in event planning hospitality or sales preferably in a winery luxury venue or high-touch hospitality setting
ability to work flexible hours including evenings and weekends to accommodate event schedules
proficiency in event management software CRM tools and floor plan design tools such as Social Tables or similar
strong interpersonal and communication skills
exceptional organizational and multitasking skills
passion for wine hospitality and creating memorable guest experiences

Job Qualifications

2 plus years of experience in event planning hospitality or sales preferably in a winery luxury venue or high-touch hospitality setting
proven ability to drive sales through outbound efforts and convert leads into bookings
exceptional organizational and multitasking skills with a keen eye for detail
strong interpersonal and communication skills to build relationships with clients and vendors
proficiency in event management software CRM tools and floor plan design tools such as Social Tables or similar
ability to work flexible hours including evenings and weekends to accommodate event schedules
passion for wine hospitality and creating memorable guest experiences
knowledge of the Boise event market and vendor network is a plus

Job Duties

Proactively market Telaya’s event space through targeted outreach including phone calls emails and networking to attract new clients and build a robust event pipeline
respond promptly and professionally to inquiries providing tailored information to showcase the venue’s unique appeal
guide potential clients through the booking process presenting customized proposals to convert leads into confirmed event bookings
liaise with vendors including caterers florists and entertainment to ensure seamless collaboration and high-quality service delivery aligned with client expectations
create detailed floor plans and event layouts tailored to client needs optimizing the use of Telaya’s stunning venue while maintaining brand standards
oversee the setup of events ensuring every detail reflects Telaya’s commitment to excellence and occasionally provide hands-on support during events
develop signature Telaya-branded events to enhance brand visibility and guest engagement including ideation vendor coordination and promotion
manage the website calendar including adding all Telaya-branded events to the Events section
build and maintain strong relationships with clients ensuring their vision is realized while delivering exceptional customer service
participate in the development of marketing collateral
maintain accurate records of bookings contracts and vendor agreements and track event budgets to ensure profitability
work closely with Telaya’s hospitality and winemaking teams to integrate wine offerings and brand storytelling into events