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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $22.00 - $31.75
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Flexible work schedule
commuting assistance
Job Description
Our client is a well-known university located in New York, New York, renowned for its commitment to academic excellence, innovative research, and vibrant campus life. As a prestigious institution, the university fosters an environment where students, faculty, and staff thrive through diverse opportunities, inclusive community engagement, and top-tier resources. With a strong emphasis on interdisciplinary collaboration and community outreach, this university is dedicated to cultivating future leaders and advancing knowledge across various fields. The university’s Office of the President organizes a broad spectrum of events ranging from academic symposia, cultural celebrations, and distinguished guest lectures to strategic initiatives that support... Show More
Job Requirements
- Bachelor's degree or equivalent required
- Proven experience in event coordination or similar role preferred
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Proficiency in event management software such as Social Tables, Airtable, MailChimp, Bedework, Filemaker
- Customer service experience
- Ability to handle multiple projects simultaneously
- Availability to work onsite during events
- Familiarity with professional style guides and communication standards
- Detail-oriented and proactive approach
Job Qualifications
- Bachelor's degree or equivalent
- Experience in event coordination or related field
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency with event management and communication software
- Customer service experience
- Ability to work collaboratively with diverse teams
- Knowledge of professional communication standards
- Ability to manage multiple projects simultaneously
Job Duties
- Support logistical arrangements including vendor selection and negotiations
- Liaise with internal and external partners
- Maintain guest list databases
- Track venue reservations
- Maintain event and office supplies and inventory
- Research speakers, guests, and event-related aspects
- Deliver exceptional hospitality and onsite event support including setup and meeting coordination
- Provide customer service for university programs and events
- Answer and monitor event-related phone lines and emails
- Develop and adapt customer service templates and FAQs
- Staff event registration and welcome desks providing relevant information
- Maintain knowledge of the Office of the President style guide
- Support development of web content, event materials, proposals, and executive correspondence
- Manage registration, event management, and communications software
- Maintain and suggest improvements for processes and databases
- Perform post-event wrap-up including archiving materials and capturing data
- Establish and build relationships with stakeholders
- Assist Executive Director and senior staff with special projects
- Provide project support for team as directed
- Perform additional duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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