Event Coordinator

Twelve Baskets Catering is a well-established catering company located in Kirkland, WA, known for delivering exceptional catering services for a variety of events including corporate gatherings, social celebrations, and weddings. The company has cultivated a tight-knit, supportive team culture where employees are encouraged to grow, learn, and celebrate their successes together. Twelve Baskets is recognized not only for its excellent food but also for creating joyful, positive workplace environments. Employees benefit from daily free lunches, competitive pay, occasional happy hours, and an overall cheerful atmosphere that makes working at Twelve Baskets both enjoyable and rewarding. The company emphasizes honesty, humor, and hard work among its core values and seeks to build a family-like community among its staff members. As part of their commitment to employee well-being, Twelve Baskets offers a comprehensive benefits package including health, dental, and vision insurance, a 401(k) plan with matching, life insurance, paid time off, and employee assistance programs.

The role of Event Coordinator at Twelve Baskets is a full-time position that reports directly to the Director of Operations. This role is perfect for someone who is detail-oriented, highly organized, and capable of multitasking with a positive attitude. Working closely with the sales team, the Event Coordinator is responsible for managing client inquiries, building proposals, booking events, and aiding in event planning from inception to completion. The coordinator interface plays a critical role in ensuring smooth communication between clients, vendors, and internal teams, guaranteeing a high-quality and flawless execution of each event. The position demands adept use of catering software to manage multiple events simultaneously, maintain client relationships, and coordinate logistical details with several departments including the kitchen and logistics teams. Event Coordinators also participate in regular production meetings, support off-site event execution, and contribute to creating event documentation and rental diagrams. This role offers a competitive hourly wage of $23 to $28, potential commission-based bonuses, and opportunities for gratuity at events. The ideal candidate should have at least 2 years of catering experience, be proficient with Microsoft Office and Excel, and possess strong communication, time management, and organizational skills. Being bilingual is an added advantage, as is experience with Total Party Planner or similar catering planning applications. The schedule is primarily Monday through Friday, with holidays off and occasional weekend work as event needs arise. This role is a great opportunity for a motivated individual looking to advance their career in the dynamic and rewarding event planning industry while working in a supportive and fun environment.