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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $60,000.00 - $65,000.00
Work Schedule
Standard Hours
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
flexible schedule
Employee Discounts
Job Description
The hiring organization is a dynamic and forward-thinking foundation dedicated to making a positive impact through various events such as conferences, corporate meetings, charity fundraisers, and social gatherings. This foundation is committed to fostering community engagement and supporting meaningful causes by organizing well-executed events that bring people together and drive their mission forward. As an established entity within the non-profit and community event planning sector, the foundation places significant emphasis on detailed planning, seamless execution, and impactful outcomes.
The position available is for an Event Coordinator who will play a crucial role in the foundation's outreach and engagement efforts. T... Show More
The position available is for an Event Coordinator who will play a crucial role in the foundation's outreach and engagement efforts. T... Show More
Job Requirements
- Ability to stand walk and sit throughout the day
- Ability to work weekdays Tuesday to Friday 8:30am to 5:00pm
- Availability to work mandatory Saturdays June to September and evenings and weekends as needed
- Strong communication skills to communicate clearly and effectively with peers and leaders
- Excellent organizational skills including project management and ability to prioritize and meet deadlines
- Ability to work independently and as a team player to provide outstanding customer service
- Maintain integrity and high standards in all aspects of work
Job Qualifications
- Bachelor's degree in event management hospitality marketing or related field preferred
- Two to four years experience in event planning and management with outdoor venue experience preferred
- Proficiency in event management software and tools such as event registration platforms project management systems microsoft suite excel proficiency and CRM database
- Proficiency in English written and verbal to effectively communicate with associates and leadership
Job Duties
- Assist planning and executing events from concepts to completion including setting goals timelines and budgets
- Help execute event concepts themes and schedules based on foundation needs
- Coordinate event logistics such as vendor selection catering audio/visual setup transportation and accommodations
- Coordinate and act as liaison with vendors suppliers and contractors to ensure all services are delivered on time and to foundation specifications
- Source and contact venues caterers entertainment and other necessary event services
- Distribute collateral materials to event attendees and participants
- Serve as primary point of contact on-site during events oversee set-up execution and breakdown in partnership with pillar lead
- Handle any challenges that may arise promptly and effectively
- Manage solicitation and coordination of volunteers from internal and external stakeholders
- Manage event registration in partnership with pillar lead to ensure a smooth attendee experience
- Analyze event success and ROI provide reports and recommendations for future events
- Ensure thank you notes and follow up communications are sent to participants sponsors and partners
- Perform other duties as assigned by leadership
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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