Event Coordinator

The hiring organization is a dynamic and forward-thinking foundation dedicated to making a positive impact through various events such as conferences, corporate meetings, charity fundraisers, and social gatherings. This foundation is committed to fostering community engagement and supporting meaningful causes by organizing well-executed events that bring people together and drive their mission forward. As an established entity within the non-profit and community event planning sector, the foundation places significant emphasis on detailed planning, seamless execution, and impactful outcomes.

The position available is for an Event Coordinator who will play a crucial role in the foundation's outreach and engagement efforts. This full-time role offers a salary range between $60,000 to $65,000 per year, reflecting the importance of this position within the organization's event management team. The Event Coordinator will be responsible for planning, organizing, and executing a wide range of events from the initial concept through to completion. This includes setting realistic goals, developing timelines and budgets, coordinating logistics such as vendor selection, catering, audio/visual setups, transportation, and accommodations.

The Event Coordinator will act as a liaison between the foundation and various external vendors, suppliers, and contractors, ensuring all services are delivered on time and meet the foundation’s standards. The role also involves managing event registration, soliciting and coordinating volunteers, and serving as the primary point of contact during events. The successful candidate will be expected to handle any challenges promptly and effectively, facilitate communication among all stakeholders, and evaluate event success through detailed reporting and recommendations.

This role requires strong project management skills, exceptional communication and interpersonal abilities, and an ability to work effectively both independently and as part of a collaborative team. The Event Coordinator will work primarily during office hours Tuesday through Friday, 8:30 a.m. to 5:00 p.m., with mandatory Saturday hours from June through September and occasional evening and weekend shifts as needed for events. The working environment includes office settings with temperatures ranging from 65 to 75 degrees Fahrenheit, as well as varying outdoor conditions during event seasons.

Candidates with a bachelor's degree in Event Management, Hospitality, Marketing, or a related field are preferred, along with 2 to 4 years of experience in event planning and management, especially with outdoor venues. Proficiency in event management software, project management systems, Microsoft Excel, and CRM databases is highly desirable. The role also demands excellent written and verbal English communication skills to interact effectively with associates and leadership.

The successful Event Coordinator will demonstrate physical stamina to stand, walk, and sit throughout the day, navigate different flooring types, and maintain high standards of quality and integrity. This role offers a unique opportunity to contribute meaningfully to the foundation's mission by creating memorable and impactful events that resonate with diverse audiences and support important causes.