Event Coordinator

Inglewood, CA, USA|Remote, Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $21.25 - $30.50

Work Schedule

Flexible

Benefits

Health Insurance

Paid Time Off

paid parking

Annual reviews

Lucrative bonuses

Comprehensive health benefits package

generous PTO

Job Description

D3 Search is currently seeking an Events Coordinator on behalf of a respected California-based law practice with headquarters located in El Segundo, CA (90245). This established law firm is known for its regional presence and dedication to delivering exceptional legal services within the professional services industry. The firm values collaboration, professionalism, and a client-centered approach, providing a dynamic and supportive work environment that fosters growth and development for its employees.

The Events Coordinator will join the firm's 10-person Marketing & Training Department and report directly to the Business Development Manager. This position offers a flexible hybrid work model with three days onsite at the Los Angeles office and two days remote, designed to support work-life balance while maintaining strong team engagement. The annual salary for this role is competitive, up to $65,000 depending on experience and qualifications, along with a comprehensive health benefits package, generous paid time off (PTO), paid parking onsite, and access to a highly skilled and tenured support staff.

In this role, the Events Coordinator is responsible for planning, organizing, and executing the firm's in-person and virtual events across the state of California. Key responsibilities include managing conference presentations, coordinating exhibit booths, and planning client dinners and partner receptions aimed at fostering business development and client relationships. Additionally, the coordinator will handle client webinars, support the execution of the firm's annual conference, and schedule statewide seminars. Their role is integral to promoting the firm’s brand and facilitating opportunities for networking and knowledge sharing with clients and legal professionals.

The ideal candidate will have 1-3 years of relevant events or marketing experience within professional services, ideally from legal, accounting, or finance industries. Strong organizational skills and the ability to manage multiple priorities seamlessly are essential. The Events Coordinator must have excellent interpersonal and communication skills, a positive and professional demeanor, and the capacity to work independently while collaborating effectively with internal stakeholders such as attorneys, managers, and support staff.

This position offers significant opportunities for professional growth within a regional leader in law, providing exposure to diverse event management experiences spanning conferences, client engagements, seminars, and sponsorship initiatives. The firm prides itself on its high standards and commitment to employee well-being, making it an attractive workplace for motivated individuals seeking a rewarding career in legal marketing and event coordination.

Job Requirements

Bachelor’s degree or relevant work experience
2-4 years handling all aspects of event planning and execution
excellent written and verbal communication skills
proficient in Microsoft Office – Word, PowerPoint, and Excel
ability to work collaboratively with clients, attorneys, managers, and support staff
ability to multitask seamlessly and effortlessly
positive attitude and professionalism under pressure
demonstrates initiative and ability to work independently
highly detail-oriented
ability to meet deadlines
flexibility to adjust to changes in job requirements and scheduling

Job Qualifications

Bachelor’s degree or relevant, related work experience
1-3 years relevant events/marketing experience within professional services industry such as legal, accounting, or finance
effective written and verbal communication skills
proficiency in Microsoft Office including Word, PowerPoint, and Excel
ability to multitask seamlessly
positive and professional attitude with approachability and respect
detail-oriented with ability to meet deadlines
demonstrated initiative and ability to work independently
strong teamwork skills with clients, attorneys, managers, and support staff
flexibility to adjust to changes in job requirements and scheduling

Job Duties

Work with manager to identify conferences/events in which to participate and determine level of participation
work with key stakeholders to identify potential presentation topics and create and pitch descriptions of same
coordinate execution of selected presentations for conferences
identify and coordinate business development opportunities at selected events such as attorney dinners, meetings, etc.
create, gather and ship customized collateral material for conferences
represent the firm at various events
schedule, coordinate, and execute seminars throughout the state
compile, package, and ship seminar and conference materials as needed
coordinate and execute event logistics, including registration set-up, presenter materials, liaise with venue, and order catering as needed
answer business partner and client requests in a timely manner
update the conference proposal database as proposals are developed/selected
venue & catering management
maintain, curate, and update venue and catering database
act as liaison between marketing department and venue locations
identify, select, and manage catering selections and contacts for events
corporate sponsorships/memberships
under the direction of the manager, identify corporate sponsorship/membership opportunities
track corporate/firm memberships for full marketing benefit