Event Coordinator

Santa Ana, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Standard Hours

Benefits

Health Insurance

Paid Time Off

Professional Development

flexible schedule

team events

Retirement Plan

Employee wellness programs

Job Description

Our company is a dynamic and innovative firm based in Los Angeles, California, dedicated to creating bold impacts through strategic campaigns that foster platform growth and empower businesses to effectively broadcast their messages across diverse regions. With a strong emphasis on creativity and communication, we specialize in crafting tailored campaigns that resonate deeply with target audiences and leverage the latest tools and technologies to maximize outreach. We pride ourselves on our collaborative approach, working closely with clients to understand their unique needs and objectives, thereby delivering customized solutions that drive measurable success and exceed expectations.

We are currently seeking an enthusiastic and highly organized Event Coordinator to join our vibrant team. This role plays a crucial part in the seamless planning and execution of a wide array of company events, both internal and external. The Event Coordinator will be instrumental in managing the full lifecycle of event preparation and on-site management, ensuring each occasion is flawlessly executed. Events range from major corporate trade shows and academic conferences to intimate in-house meetings, webinars, and interactive engagements that require precise coordination and attention to detail. The ideal candidate will bring a blend of creativity, strategic thinking, and operational prowess to ensure that every event not only meets but surpasses company standards and client expectations. This position offers an exciting opportunity to work in a fast-paced environment where teamwork, innovation, and meticulous planning come together to create impactful events that enhance our corporate presence and facilitate meaningful connections across all stakeholder groups. Employment type and salary details will be discussed during the interview process, reflecting our commitment to attracting top talent and rewarding contributions fairly.

Job Requirements

Bachelor's degree in event management, marketing, or related field
At least 1 year of experience in event coordination or a similar role
Strong organizational and multitasking skills
Excellent communication and interpersonal abilities
Proficiency in Microsoft Word, Excel, and Outlook
Ability to work collaboratively in a team environment
Capability to manage multiple deadlines and prioritize tasks effectively

Job Qualifications

BS in event management / marketing or related field
1+ year of experience in a related role, fresh college grads are welcome to apply as well
Possess exceptional attention to detail, excellent administration, and organisational skills
Has a proven track record in managing projects with multiple deadlines
A true team player who will live our company values and works collaboratively as part of a small and collegiate team
Has intermediate to advance knowledge of MS Word, Excel and Outlook
Experience with Salesforce CRM advantageous but not essential
Thrives under pressure in a very busy role

Job Duties

Acquire and maintain awareness of current and ever-growing inventory of rentals and their applications
Ensure clients receive outstanding customer service pre-event, during the event, and post-event
Collaborate with Sales and Marketing teams to develop seminar programs and stage presentations to excite and engage our visitors
Serve as a focal point for the planning and execution of information booths at conferences and events
Support the development of all documents needed for organizational participation at local, state, federal / national and international conferences
Provide support across the company to develop and design event materials such as programs, invitations, and briefing materials
Plan, execute, oversee, and facilitate all logistical aspects of special events