Event Coordinator

Fort Worth, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $18.00 - $26.00

Work Schedule

Flexible

Weekend Shifts

Night Shifts

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401(k) retirement plan

Life insurance

Disability Benefits

Health savings account

Flexible spending account

Paid Time Off

Job Description

REV Entertainment is a dynamic and rapidly growing company known for fostering a workplace culture where passion and customer focus thrive. The company operates within the entertainment and event services industry, providing exceptional experiences at iconic venues such as Globe Life Field and Choctaw Stadium. REV Entertainment is dedicated to delivering top-notch client service by ensuring every event is meticulously planned and executed with the utmost professionalism. This commitment to excellence creates an engaging environment where employees feel motivated and valued for their contributions, encouraging both personal and professional growth.

The role available is that of an Event Coordinator who works closely with clients and internal teams to orchestrate successful events from conception to completion. This full-time position is integral to the client experience, acting as a liaison and representative to manage the planning, implementation, and delivery of all assigned events at the company's premier venues. The Event Coordinator is responsible for various critical functions including scheduling staff, allocating equipment, maintaining comprehensive calendars and databases for long-term planning, and fostering strong professional relationships with clients and vendors alike.

The ideal candidate will thrive in a fast-paced environment that requires flexibility, excellent communication, and precise organizational skills. This individual should be adept at managing multiple priorities while supporting both public ticketed events and private functions. They will collaborate extensively with departments such as sales, security, and operations to ensure smooth event execution, proper billing, and client satisfaction. Additionally, the role involves creating detailed event documentation, conducting facility tours for prospective clients, and encouraging repeat business through exemplary service.

As part of the company culture, employees are expected to work flexible or varied hours, including nights, weekends, and holidays, to meet the demands of the event schedule. REV Entertainment offers a supportive work environment that values initiative and professional development, making it an excellent choice for someone passionate about event management with a desire to build a rewarding career in this field.

This position includes competitive benefits such as medical, dental, and vision insurance, a 401(k) retirement plan, life insurance, disability benefits, health savings and flexible spending accounts, and paid time off. REV Entertainment embraces diversity and is proud to be an equal opportunity employer, seeking to attract vibrant, enthusiastic candidates who are excited about contributing to wild growth and success within the company.

Job Requirements

Bachelor's degree preferred
1 to 2 years of experience in event management or related field
Proficiency in Microsoft Office and event management software
Strong verbal and written communication skills
Ability to work independently and manage multiple tasks
Flexibility to work nights, weekends, and holidays
Leadership and organizational skills

Job Qualifications

Bachelor's degree preferred
1 to 2 years of experience in event management or related area
Excellent computer skills in Microsoft Office products, event management technologies, and customer relationship software
Experience in Venue Ops and Social Tables preferred
High level of verbal and written communication skills
Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines
Effective time management and leadership skills
Excellent organizational, planning and project management skills
Concert experience preferred

Job Duties

Serves as a liaison and client representative to provide planning, implementation, and delivery of all assigned events at Globe Life Field and Choctaw Stadium
Establish staff schedules, task assignments as well as equipment allocation to ensure conformance with departmental objectives and goals
Work closely with departments and client groups to define event goals, objectives and specific implementation plans
Maintain a calendar of events and database to anticipate long-term planning and effective event management
Develop professional relationships resulting in stable, consistent, reliable, and courteous communication
Create and follow through on events from initial client meetings, preparation of client estimates, and rental agreements through final billing
Oversee third-party vendors to ensure quality product and events for clients
Coordinate event schedules with contracted security/staffing companies, provide guidance and supervision during events, follow up after events to ensure proper billing
Communicate all event requirements to appropriate departments
Create and maintain event files and distribute event memos for all events
Build strong client relationships encouraging repeat business
Work with the Sales Department to generate new business and upselling opportunities
Conduct facility tours for prospective clients
Provide general event support for public ticketed events as needed
Work flexible/varied hours including nights, weekends, and holidays as scheduled
Perform other responsibilities as assigned