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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $21.50 - $30.75
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Flexible work schedules
Professional Development
Employee assistance program
Job Description
ICF is a global advisory and technology services company known for combining deep expertise with advanced technology to help clients address their most complex challenges, navigate change, and shape the future. Unlike typical consulting firms, ICF stands out for its commitment to innovation, collaboration, and inclusion, supporting a diverse range of federal, state, and commercial clients worldwide. Headquartered in Virginia and operating globally, ICF has established a reputation for delivering impactful solutions in sectors such as energy, health, environment, education, and defense. The company fosters a dynamic workplace where employees are empowered to share their skills, work collaboratively, and pursue... Show More
Job Requirements
- Bachelor's degree or equivalent experience
- 3+ years of experience in event coordination, conference planning, or large-scale expo management
- Ability to work in person at client office in Alexandria, Virginia
- Willingness and ability to travel as required within the United States
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Ability to remain calm and solutions-oriented under pressure
Job Qualifications
- Bachelor’s degree or equivalent experience
- 3+ years of experience in event coordination, conference planning, or large-scale expo management
- Demonstrated experience managing logistics for high-profile events and exhibitions
- Experience coordinating vendors, venues, shipping, and event materials
- Experience supporting federal agencies or working in a government consulting environment
- Experience with RSVP management platforms such as EventBrite or similar systems
- Experience managing a presence at large-scale national expos such as SXSW, CES, scientific conferences
- Proficiency in Microsoft Office Suite
- Experience managing exhibit kits and coordinating physical booth builds and activations
Job Duties
- Plan, coordinate, and execute logistics for internal and external meetings, conferences, outreach events, and large-scale expos, including venue selection, contracts, signage, catering, shipping, and security coordination
- Manage multiple high-profile events simultaneously, including rapid-turnaround requests, ensuring timelines, budgets, and deliverables are met
- Design, build, deploy, and manage expo-style booth exhibits and activation kits, including setup, breakdown, shipping, storage, and inventory forecasting
- Coordinate vendors, venues, and partners to oversee exhibit design, technology integration, and onsite troubleshooting
- Research event requirements and prepare briefing materials to support leadership and staff engagement with diverse stakeholder audiences
- Manage speaker coordination and RSVP processes, including invitation tracking, collection of bios and materials, rehearsal coordination, and run-of-show documentation
- Provide onsite and virtual event support, adapting logistics and engagement strategies for in-person, hybrid, and virtual environments
- Develop post-event surveys, reports, and performance summaries to assess engagement metrics and inform continuous improvement
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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