Event Coordinator

This prestigious private club is renowned for its commitment to excellence and providing outstanding experiences for its members and their guests. As a well-established entity in the hospitality and events industry, the club prides itself on hosting a variety of high-caliber social events, banquets, luncheons, meetings, weddings, and private functions. These events are meticulously planned and executed with a strong emphasis on quality, customer service, and professionalism. The club maintains an elegant and welcoming environment, supported by dedicated staff who work collaboratively to ensure every event is memorable and meets or exceeds the expectations of members and guests alike.

The club is currently seeking a skilled and detail-oriented Event Coordinator Assistant to join their dynamic team. This role is pivotal in supporting the Events Director by assisting in the arrangement and direction of club-sponsored and member events. The successful candidate will be responsible for managing various aspects of event planning and execution, including overseeing food and beverage services, coordinating with culinary and other departments, facilitating billing, and maintaining accurate event documentation through sophisticated catering software. The position demands a high level of organizational skill, creativity, and the ability to multitask effectively within a fast-paced environment.

The Event Coordinator Assistant will play an integral part in ensuring that all private and club functions run smoothly, with a focus on upholding quality standards, exceptional customer service, and budget adherence. This role includes tasks such as taking reservations, confirming guest counts prior to events, preparing banquet event orders and floor diagrams, and assisting with the creation of event materials including menus, place cards, and signage. Additionally, the position requires a proactive approach in selling the club’s facilities to potential clients through tours and professional consultation.

Candidates must be comfortable handling confidential information and interacting with members and guests with professionalism and discretion. The role involves working irregular and extended hours, including weekends and holidays, and requires the physical ability to lift up to 35 pounds and stand or move about for extended periods. Compensation for this role ranges from $28 to $30 per hour, depending on experience, with substantial benefits including medical, dental, and vision insurance, participation in the club's 401(k) plan, paid time off, holiday pay, holiday bonuses, and complimentary meals.

Joining this prestigious club as an Event Coordinator Assistant offers the opportunity to be part of a vibrant team dedicated to delivering exceptional event experiences in an elegant setting. Candidates who are organized, business savvy, detail-oriented, and possess excellent communication skills will find this position professionally rewarding. The role fosters growth and development in event management within a well-respected organization that values teamwork, creativity, and customer satisfaction.