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Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional development opportunities
Employee Discounts
flexible schedule
Job Description
The hiring organization is a professional event management company specializing in planning, coordinating, and executing a wide range of events including corporate meetings, receptions, weddings, fundraisers, and live performances. Known for its commitment to excellence and attention to detail, the company operates with a mission to deliver memorable and smoothly run events that exceed client expectations. As an experienced and respected player in the event industry, the company utilizes cutting-edge event management tools and collaborates closely with clients, vendors, and venue staff to ensure seamless service delivery at every stage of the event lifecycle. The workplace culture encourages teamwork, creativity,... Show More
Job Requirements
- high school diploma or equivalent
- prior experience in event coordination or a related field
- excellent communication skills
- strong organizational and multitasking abilities
- proficiency in common office software and event management tools
- ability to work under pressure and handle unexpected challenges
- customer service orientation
- attention to detail
- flexibility to work irregular hours including evenings and weekends
- physical ability to conduct on-site event inspections and support event setup and breakdown
Job Qualifications
- proficient with word processing software such as Microsoft Word and Google Docs
- skilled in spreadsheets including Microsoft Excel and Google Sheets
- experienced with email and calendar tools like Outlook and Gmail
- familiarity with basic graphics or layout software such as Canva, Adobe Photoshop, or InDesign is a plus
- knowledge of event/venue management software including Tripleseat and Prismm
- strong interpersonal and social skills with ability to adjust actions based on others' needs
- excellent problem-solving skills, particularly in logistical and managerial aspects
- effective delegation and communication skills for coordinating venue staff
- solid system organization and time-management abilities
- capable of prioritizing multiple events
- thorough understanding of operational changes and their impact on event outcomes
- experience in organizing staff, volunteers, and vendors during events
- ability to prepare and efficiently use equipment, materials, and spaces
Job Duties
- assist in planning and executing events including corporate meetings/receptions, weddings, fundraisers, and live performances
- consult with clients to understand event objectives, requirements, and expectations
- coordinate event logistics including schedules, load-ins/outs, room setups, decor, production AV, signage, and accessibility needs
- arrange audio-visual equipment, staging, transportation, and other required event resources
- work closely with venue staff to confirm details and ensure event specifications are met
- inspect event spaces to ensure they meet customer requirements and safety standards
- maintain accurate records of event details, changes, and communication
- monitor event activities to ensure smooth operations and immediate resolution of issues
- assist guests, clients, performers, presenters, and vendors with event-day needs
- provide excellent on-site customer service and represent the venue professionally
- ensure compliance with venue rules, safety procedures, and relevant regulations
- serve as a primary point of contact for clients before and during events
- communicate event details and updates to internal departments and supervisors
- establish and maintain positive working relationships with clients, vendors, and colleagues
- address concerns or questions from clients and guests promptly and courteously
- create event documents such as timelines, setup sheets, checklists, and floor plans
- assist with marketing materials, social media posts, and event-related communication when needed
- use project management systems, email, spreadsheets, and calendar software to organize event information
- interact with databases, scheduling software, and standard office applications
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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