Event Coordinator

The Porsche Club of America (PCA) is an esteemed organization dedicated to Porsche owners, supporting a robust community of 170,000 members across 149 regions in the United States. Founded to connect enthusiasts of Porsche automobiles, PCA offers a wide variety of programs including driving and racing events, educational opportunities, and a monthly publication that keeps members engaged and informed. The National Office is the hub of this expansive organization, where staff work diligently to provide excellent member services, event planning, and operational support to uphold PCA's reputation as the premier Porsche club in the nation.

The PCA fosters a unique environment where it is truly "not just the cars, it’s the people!" This spirit is embedded in the company culture, making PCA not only an automotive club but a community that values teamwork, excellence, and dedication. The National Office, located in Columbia, Maryland, is seeking to add an Event Coordinator to support its National Events team. This is an in-person role that offers an annual salary of $72,000 and requires occasional travel including weekends, emphasizing the dynamic and varied nature of the position.

As an Event Coordinator with PCA, you will be responsible for supporting the planning and execution of a wide range of events such as national meetings, conferences, and special member gatherings. These events vary in size from a few hundred to several thousand attendees, requiring meticulous organizational skills and the ability to manage multiple priorities simultaneously. Your role will encompass registration duties, as well as broader event-related tasks including administrative support, logistical coordination, marketing, and communications. This position demands someone who thrives in a fast-paced environment, with a keen eye for detail and a commitment to providing exceptional customer service.

Your responsibilities will range from managing online registration systems for members, sponsors, and staff to coordinating event collateral like welcome cards and name badges. Communication plays a vital role, as you will be expected to maintain sponsor and exhibitor relations, update internal dashboards with accurate event information, and create content for event materials. You will also provide training and ongoing support to staff handling member services registration, ensuring a seamless registration experience for all attendees.

The Event Coordinator will contribute to the success of PCA's signature events by supporting volunteer engagement, managing budget documentation, coordinating with Finance on payments and refunds, and assisting with special projects as assigned by the Executive Director. This role offers an opportunity to be part of a passionate team that values high performance and excellence, blending your expertise in event planning with a love for community-focused work.

In this position, you will take pride in facilitating memorable experiences for Porsche enthusiasts while developing your career in one of the most prestigious automotive clubs in North America. Strong communication skills, proficiency in Microsoft Office Suite and Canva, and an up-to-date knowledge of trends in the meetings industry are essential to effectively support event operations and bring PCA’s high standards of service to life. If you have a background in event planning and meet the qualifications, this role promises to be both rewarding and challenging in a vibrant, established organization.