Event Coordinator

Dallas, TX, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

Employee Discounts

flexible schedule

Job Description

Hilltop Holdings is a diversified financial services holding company, headquartered in Dallas-Fort Worth, Texas. Established with a commitment to delivering exceptional financial products and services, Hilltop Holdings oversees a variety of operating companies spanning banking, insurance, wealth management, and other financial sectors. The company is dedicated to maintaining community-focused values while supporting business growth and innovation. With a strong presence in the DFW metroplex, Hilltop Holdings nurtures a collaborative and dynamic work environment that prioritizes employee engagement and community participation. The firm values diversity, professional growth, and the continuous improvement of services provided to its clients and stakeholders.

The Event Coordinator position at Hilltop Holdings supports the Corporate Events and Dining Team by playing a pivotal role in planning and executing corporate events for the company and its operating entities. This role is vital in ensuring that events align with corporate standards and community relations objectives. The coordinator works closely with caterers, venues, and various vendors to source, negotiate, and book event services essential for successful event execution. Beyond logistics, the role contributes to community initiatives such as philanthropy, volunteer programs, and corporate-branded merchandise distribution, thereby enhancing the company’s external reputation and internal culture.

This position requires expertise in event coordination with an emphasis on vendor relations in the food, beverage, and hospitality sectors. The role demands coordination across multiple departments and with executive leadership, necessitating strong communication skills and professional decorum. The Event Coordinator must demonstrate exceptional organizational skills, attention to detail, and flexibility to manage diverse event types ranging from small meetings and executive retreats to large-scale internal and external cultural programs.

Candidates should bring a minimum of three years of relevant experience and familiarity with catering operations, food safety standards, and corporate event best practices. Proficiency in Microsoft Office Suite, Outlook, and event management tools is essential to ensure streamlined communication and execution. The position also requires the ability to work extended hours including early mornings or evenings and may necessitate occasional travel within the Dallas-Fort Worth area.

This full-time role offers an exciting opportunity to engage with various facets of event planning and community relations in a reputable financial institution. The successful candidate will be an adaptable self-starter with a proactive attitude and strong initiative to support team goals and broader corporate objectives. Hilltop Holdings fosters a professional environment where confidentiality, judgment, and multi-tasking abilities are highly valued, making this role a critical contributor to the company’s continued success and community engagement.

Job Requirements

Bachelor’s degree in related field or combination of equivalent relevant work experience and high school diploma GED or equivalent experience required
3 plus years of experience in vendor relations within events food and beverage hospitality or catering preferred
3 plus years of experience working directly with corporate leadership or executive teams required
Strong knowledge of DFW-area vendors caterers and event venues required
Understanding of catering operations food safety requirements and industry best practices required
Ability to travel and work early mornings or evenings for events required
Excellent verbal and written communication skills required
Strong interpersonal and influential skills required
Exceptional planning problem-solving and time-management abilities required
Highly organized and detail-oriented required
Proficiency in Microsoft Office Suite Outlook and event-planning tools required
Professional demeanor and ability to manage confidential information required
Demonstrated adaptability flexibility and effectiveness in managing multiple priorities simultaneously required
Proactive positive attitude with strong willingness to take initiative required

Job Qualifications

Bachelor’s degree in related field or combination of equivalent relevant work experience and high school diploma GED or equivalent experience
3 plus years of experience in vendor relations within events food and beverage hospitality or catering preferred
3 plus years of experience working directly with corporate leadership or executive teams
Strong knowledge of DFW-area vendors caterers and event venues
Understanding of catering operations food safety requirements and industry best practices
Excellent verbal and written communication skills with strong interpersonal and influential skills
Exceptional planning problem-solving and time-management abilities
Highly organized detail-oriented and focused on maintaining functional clean workspaces
Proficiency in Microsoft Office Suite Outlook and event-planning tools
Professional demeanor and ability to manage confidential information
Demonstrated adaptability flexibility and effectiveness in managing multiple priorities simultaneously
Exhibits a proactive positive attitude with a strong willingness to take initiative and support the team wherever needed

Job Duties

Supports the Director of Community Relations and the Events Team in planning and executing onsite and offsite corporate events including internal and external cultural programs executive events departmental activities meetings and retreats
Partners with the Dining Room Manager to coordinate catering requests and event setup needs at Hilltop Holdings’ headquarters and other DFW locations
Manages vendor communications sourcing negotiations and ongoing vendor relationships for corporate events
Maintains knowledge of catering best practices policies food safety guidelines and dining/event etiquette
Assists the Events & Marketing Specialist with corporate merchandise and gifting requests
Provides project management support for events and community relations initiatives including timelines logistics and communications
Supports the Corporate Events Team with a wide range of ad hoc requests demonstrating flexibility in handling tasks spanning from operational needs to executive-facing responsibilities
Performs other duties as assigned