Event Coordination Specialist

Columbus, OH, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $57,400.00 - $98,350.00

Work Schedule

Flexible

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid parental leave

bonus eligibility

Work-life balance programs

Job Description

Wolters Kluwer is a global leader in professional information, software solutions, and services. Renowned for its commitment to innovation and excellence, Wolters Kluwer serves professionals in various sectors including healthcare, tax and accounting, finance, corporate, and legal sectors. The company focuses on providing trusted content, software, and services that empower its clients to make critical decisions with confidence. With a strong presence worldwide, Wolters Kluwer emphasizes a culture of diversity, inclusion, and continuous development to support its talented workforce and foster a collaborative community. They are dedicated to building a sustainable future and ensuring their employees have the tools and support to thrive both professionally and personally. Wolters Kluwer offers competitive salaries and robust benefits packages designed to promote work-life balance and employee well-being.

The role of Event Coordination Specialist at Wolters Kluwer is an exciting opportunity for individuals passionate about event planning and management. This full-time position involves working closely with senior Event and Attendee Managers to deliver high-quality internal and external events that enhance the company’s brand and strengthen client relationships. The successful candidate will apply their knowledge of event planning theories and best practices to coordinate all event logistics, manage vendors, and ensure smooth, seamless experiences for all attendees. This position requires approximately 50 percent travel time to on-site event locations, making it ideal for candidates who enjoy a dynamic and fast-paced work environment.

In this role, the Event Coordination Specialist will take the lead on smaller Tier 3 events and actively support major company-hosted and client-facing events including trade shows. Responsibilities include managing the entire event lifecycle from venue and vendor research to post-event feedback collection and reporting. Attention to detail is critical, especially in handling vendor contracts, registration processes, attendee communications, and budget tracking. The specialist will also collaborate closely with diverse teams, facilitating clear communication among internal stakeholders, vendors, and partners to ensure event success. This role requires exceptional organizational skills, the ability to multitask under tight deadlines, and a proactive mindset to adapt to ever-changing priorities.

Wolters Kluwer values candidates who bring at least five years of event planning or coordination experience, proficiency in event management software such as Cvent, and expertise in vendor management and logistical operations. While CMP certification is a plus, it is not mandatory. The position offers a competitive salary range from $57,400 to $98,350 USD annually, which may vary depending on experience, skills, and location. Additionally, the role is bonus eligible and supported by comprehensive benefits, including medical, dental, vision plans, 401(k) options, and paid parental leave. Wolters Kluwer promotes equal employment opportunities and strives to maintain an authentic, discrimination-free work environment where all employees have equal opportunities to succeed.

Job Requirements

Minimum of 5 years of experience in event planning or coordination
Proficiency in event management software such as Cvent
Strong organizational and multitasking abilities
Excellent communication skills both written and verbal
Ability to manage vendor contracts and administrative tasks
Attention to detail in financial and registration documentation
Willingness to travel about 50 percent of the time
Ability to work in a fast-paced environment with changing priorities
Basic budget tracking skills
CMP certification considered an advantage

Job Qualifications

Minimum of 5 years of event planning or coordination experience
Proficient in event management and registration tools particularly Cvent
Understanding of event operational workflows including vendor coordination and logistics
Ability to manage multiple priorities and deadlines concurrently
Experience with vendor management and contracting
Strong attention to detail especially with registration and financial documentation
Excellent written and verbal communication skills
Basic knowledge of budget tracking and reconciliation
Flexibility in adapting to changing priorities in a fast-paced environment
CMP certification is a plus but not mandatory
Willingness to travel approximately 50 percent of the time for event support

Job Duties

Assist senior Event Managers in planning and executing events including trade shows
Lead planning for smaller Tier 3 events managing logistics from start to finish
Research and recommend venues and vendors prepare summaries for team discussion
Handle administrative tasks such as vendor onboarding contract processing and payment tracking
Support registration setup attendee communications and manage on-site registration
Review attendee data and hotel arrangements for accuracy
Coordinate event logistics including transportation setup and operations
Provide flexible support across all phases of event coordination
Help monitor and report on budget tracking and expenses
Collect post-event feedback and assist with evaluations and reports
Facilitate effective communication among teams vendors and partners