Job Overview
Employment Type
Full-time
Compensation
Salary
Range $57,400.00 - $98,350.00
Work Schedule
Standard Hours
Flexible
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401(k)
Flexible spending account
Commuter Benefits
Tuition Assistance
Paid Time Off
Paid parental leave
Job Description
Wolters Kluwer is a global leader in professional information, software solutions, and services for the healthcare, tax and accounting, risk and compliance, finance, and legal sectors. The company is committed to helping customers make critical decisions every day by providing expert insights and innovative technology. Known for its culture of diversity and inclusion, Wolters Kluwer fosters a collaborative work environment where employees are empowered to grow and contribute to meaningful business outcomes. As a well-established multinational firm, it offers competitive salaries, comprehensive benefits, and opportunities for professional development.
The Event Coordination Specialist role at Wolters Kluwer is an exciting opportunity for individuals passionate about event planning and operations. This position plays a pivotal role in supporting the planning and execution of both internal and external company events, including client-focused gatherings and trade shows. The specialist works closely with senior Event and Attendee Managers to gain a deeper understanding of key business drivers and company processes while contributing to stakeholder engagement efforts.
In this role, you will be responsible for coordinating various administrative and logistical components essential to successful event delivery. These responsibilities include vendor onboarding, contract processing, managing event registration, and on-site support. You will be involved in researching and recommending event venues and vendors while assisting with the logistics of amenities, off-site activities, and team-building exercises. The position offers a dynamic work environment that requires strong prioritization skills and the ability to meet team objectives under moderate guidance. Approximately 50 percent travel is involved, providing an opportunity to engage directly with event operations on-site.
Primarily, this role focuses on executing company-hosted internal events and external client-focused meetings. You may lead smaller Tier 3 events independently while supporting larger events alongside senior team members. Attention to detail and operational accuracy are paramount, ensuring a consistent and seamless attendee experience across the events portfolio. The role also involves budget tracking and collaboration with various internal teams and external vendors to maintain transparency and efficiency.
Wolters Kluwer values adaptability, excellent communication, and a proactive approach to problem-solving in this role. Candidates with experience in event management platforms, specifically Cvent, will find this role rewarding as they apply their technical skills to enhance event execution. This position is eligible for a competitive salary range between $57,400 and $98,350 USD, with potential bonuses available. Beneficial perks include robust medical, dental, and vision plans, 401(k), flexible spending accounts, commuter benefits, tuition assistance, and generous paid time off policies. This is a thriving opportunity for event professionals seeking to broaden their operational expertise within a supportive, high-performing corporate environment.
The Event Coordination Specialist role at Wolters Kluwer is an exciting opportunity for individuals passionate about event planning and operations. This position plays a pivotal role in supporting the planning and execution of both internal and external company events, including client-focused gatherings and trade shows. The specialist works closely with senior Event and Attendee Managers to gain a deeper understanding of key business drivers and company processes while contributing to stakeholder engagement efforts.
In this role, you will be responsible for coordinating various administrative and logistical components essential to successful event delivery. These responsibilities include vendor onboarding, contract processing, managing event registration, and on-site support. You will be involved in researching and recommending event venues and vendors while assisting with the logistics of amenities, off-site activities, and team-building exercises. The position offers a dynamic work environment that requires strong prioritization skills and the ability to meet team objectives under moderate guidance. Approximately 50 percent travel is involved, providing an opportunity to engage directly with event operations on-site.
Primarily, this role focuses on executing company-hosted internal events and external client-focused meetings. You may lead smaller Tier 3 events independently while supporting larger events alongside senior team members. Attention to detail and operational accuracy are paramount, ensuring a consistent and seamless attendee experience across the events portfolio. The role also involves budget tracking and collaboration with various internal teams and external vendors to maintain transparency and efficiency.
Wolters Kluwer values adaptability, excellent communication, and a proactive approach to problem-solving in this role. Candidates with experience in event management platforms, specifically Cvent, will find this role rewarding as they apply their technical skills to enhance event execution. This position is eligible for a competitive salary range between $57,400 and $98,350 USD, with potential bonuses available. Beneficial perks include robust medical, dental, and vision plans, 401(k), flexible spending accounts, commuter benefits, tuition assistance, and generous paid time off policies. This is a thriving opportunity for event professionals seeking to broaden their operational expertise within a supportive, high-performing corporate environment.
Job Requirements
- Education level not explicitly stated
- at least 5 years of relevant experience in event planning or coordination
- proficiency with event management software, especially Cvent
- strong organizational and multitasking skills
- excellent communication skills both written and verbal
- attention to detail and accuracy
- ability to work under moderate guidance
- willingness to travel 50 percent of the time
- familiarity with event contracting and payment processes
- basic budget management knowledge
- adaptability to changing priorities
- preference for CMP certification but not required
Job Qualifications
- At least 5 years in event planning, event operations, or coordination roles
- proficient in event management, registration, and budgeting tools, particularly Cvent
- familiarity with workflows supporting internal and external events and trade shows, including contracting, payments, vendor coordination, and logistics
- strong ability to manage multiple tasks, timelines, and priorities simultaneously
- experience collaborating with vendors and internal teams for contracting and payment processes
- exceptional accuracy in managing registration data, attendee lists, rooming lists, and financial documentation
- excellent written and verbal skills, capable of creating internal presentations and providing updates to stakeholders
- basic knowledge of event budget tracking and reconciliation
- ability to navigate changing priorities and on-site needs in a dynamic event environment
- CMP (Certified Meeting Professional) certification preferred but not mandatory
- willingness and ability to travel approximately 50 percent of the time
Job Duties
- Collaborate with senior Event Managers to plan and execute internal and external events
- provide additional support for trade shows as needed
- lead the planning of smaller Tier 3 events, overseeing logistics from initial planning through on-site execution
- research and source event venues, vendors, and gifts
- prepare summaries and presentation materials for internal review
- coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking following internal policies and timelines
- support event registration setup, attendee communication, and on-site registration utilizing event management platforms
- review and ensure accuracy of attendee manifests, registration data, and hotel rooming lists
- oversee event logistics such as transportation, shipping, setup, tear-down, and on-site operations
- travel to events as required
- assist Event Managers and Attendee Managers with various phases of event planning, providing flexible and timely event support
- help track and report on event budgets, identifying any discrepancies or issues for escalation
- collect and organize feedback post-event and assist with reporting and evaluations
- facilitate communication between internal teams, vendors, and event partners to ensure seamless event execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
Your Profile Is Visible To Hiring Managers Across OysterLink.
We'll match you with best jobs
Get job offers faster
Search For More Opportunities:
How Candidates Get Hired Faster
Apply to 2–3 similar roles
Complete profile & get best matches
Check new opportunities daily
