Event Coodinator

Texas State University, located in San Marcos, Texas, is an emerging research institution situated in the vibrant Austin-San Antonio corridor and nestled within the beautiful Texas Hill Country. As the largest of the eight campuses in the Texas State University System, it is one of the 75 largest universities in the United States, boasting over 38,000 students and approximately 4,000 faculty and staff. The university's picturesque campus is enhanced by the crystal-clear San Marcos River and majestic cypress and pecan trees, creating a distinctive and serene environment. San Marcos itself is a growing community of over 50,000 people, conveniently positioned roughly halfway between Austin and San Antonio, offering a blend of urban and outdoor recreational opportunities year-round. Texas State University prides itself on fostering an inclusive Bobcat community, championing diversity and providing excellent work-life balance, professional development, and comprehensive benefits to its employees. Full-time employees enjoy competitive monthly salaries ranging from $3,676 to $3,776, along with outstanding health insurance coverage, generous paid time off, retirement plans, and numerous other benefits.

The position available is that of an Event Coordinator within the Student Center department at Texas State University. This full-time role involves delivering superior customer service by coordinating event logistics, reservation details, and support for meetings and events held in spaces managed by the LBJ Student Center, including indoor venues and outdoor locations across the campus. The Event Coordinator will engage directly with clients to understand their specific event requirements and collaborate closely with the LBJ Event Services Team and various campus partners to ensure seamless and successful execution. Key responsibilities include utilizing Mazevo event scheduling software to manage reservations and complex events, coordinating with student organizations, university departments, and external clients to plan event details, and overseeing the compliance of events with university policies and procedures. Effective communication with Event Services, Building Operations teams, and other campus partners such as catering, university police, environmental health services, student involvement, and parking services is essential for coordinating event timing, room setups, technology needs, catering, and custodial services.

Moreover, the Event Coordinator will provide exceptional customer service throughout the event lifecycle, proactively addressing client needs, troubleshooting issues, and guiding visitors to create a positive experience at the Student Center. Administrative duties include compiling reports and event statistics to contribute to the Student Center's annual assessment initiatives. The role also involves participating in various committees and supporting broader programs and initiatives within the Event Services team. The ideal candidate will have at least two years of customer service experience, proven skills in event planning and coordination, proficiency in Microsoft Office, and the ability to build strong relationships and work collaboratively as part of a team. Preferred qualifications include having a bachelor's degree and experience with Mazevo or other room scheduling software. Working hours are Monday through Friday from 8:00 AM to 5:00 PM, providing a structured yet dynamic work environment at one of Texas's most beautiful and vibrant universities. This opportunity at Texas State University not only offers professional growth but also a chance to contribute to an inclusive community committed to excellence and innovation.