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Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $26.00 - $28.00
Work Schedule
Standard Hours
On-call
Weekend Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Employee assistance program
Professional development opportunities
flexible spending accounts
Job Description
The Texas Association of Counties (TAC) is a well-established organization dedicated to supporting county officials and governments throughout Texas by providing valuable resources, advocacy, and educational opportunities. TAC operates a professional event center located within its Austin, TX headquarters, designed to host a diverse array of meetings, training sessions, and events that support TAC's mission of fostering cooperation and growth among county officials. As a hub for networking, education, and collaboration, the TAC Event Center plays a critical role in facilitating smooth and effective event execution that meets the needs of members, tenants, and staff alike.
The Event Center Coordin... Show More
The Event Center Coordin... Show More
Job Requirements
- High school diploma or equivalent
- Preferred experience in event planning or project management
- Excellent written and verbal communication skills
- Ability to interact professionally with diverse populations
- Proficiency in Microsoft Office applications
- Experience with relational databases
- Ability to use audio-visual equipment
- Ability to work independently
- Strong time management and organizational skills
- Valid Texas driver’s license and good driving record
Job Qualifications
- High school graduate or equivalent
- Preferred experience in event planning or project management
- Excellent communication skills, both written and verbal
- Ability to relate to persons with diverse cultural, economic, and educational backgrounds
- High degree of professionalism in representing TAC in significant contacts with elected officials, public employees, and members
- Proficiency in Microsoft Office products including Word, Excel, and PowerPoint
- Experience with relational databases, preferably iMIS
- Preferred proficiency in the use of audio-visual equipment
- Ability to function independently with minimal supervision
- Excellent time management and record keeping skills
- Valid Texas driver’s license and good driving record required
Job Duties
- Serve as a point of contact for the TAC Event Center and meeting rooms, coordinate scheduling, meeting room setups, signage, AV needs and ADA accommodations
- Communicate clearly and consistently with event stakeholders (staff, members, tenants, and vendors) providing real time onsite support during meetings and events, troubleshooting issues and ensure a smooth experience for guests
- Use scheduling software to book meetings, approve requests, and resolve scheduling conflicts in alignment with department procedures
- Set up, reconfigure, and break down meeting and event spaces across multiple floors, including arranging tables, chairs, signage, AV and materials
- Coordinate and execute catering needs, orders, delivery, proper setup and cleanup, develop and maintain various vendor relationships
- Order, track, and maintain supplies for the Event Center, kitchen, and 4th floor coffee shop, while following department procedures and organizational budget guidelines, complete reporting, invoice generation, and credit card reconciliation in accordance with organizational requirements and deadlines
- Keep all event spaces, meeting rooms, kitchen areas, coffee shop, and storage closets clean, organized, stocked, and ready for use, including regular cleaning, resetting, and monitoring of all spaces
- Support the Event Center Manager with organizing TAC’s internal staff events that enhance culture
- Perform and manage emergency response for attendees of events in compliance with the TAC emergency response policy
- Communicate and collaborate with Event Manager and other departments on required repairs, replacements, and event related service requirements
- Run event related errands, including pickup and delivery of supplies and materials (valid Texas driver’s license required)
- Serve as a team support resource across the department, assisting Education and Member Services teams during slower periods
- Fill in as needed for TAC receptionist (phones).
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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