Event Assistant Manager

The Madison Club, situated in California's serene desert landscape, stands as La Quinta's most prestigious private residential community. Renowned for its exclusive ambiance that combines quiet sophistication with understated luxury, the club offers members an intimate setting equipped with premier golf and club facilities. The Madison Club is a contemporary embodiment of California's classic country clubs, boasting five-star dining experiences, meticulously curated member events, comprehensive wellness and fitness amenities, and the signature Outdoor Pursuits program by Discovery. The club prides itself on delivering unmatched services, ensuring that every visit is marked by memorable moments and exceptional hospitality.

Within this esteemed establishment, the Event Assistant Manager plays a pivotal role as the cornerstone of the Events Department. This position is entrusted with the responsibility of translating creative visions into detailed, actionable event plans that align with the club's high standards. The Event Assistant Manager meticulously coordinates all facets of event planning, ranging from initial concept approvals through to flawless execution. Key responsibilities include devising comprehensive event timelines, creating Banquet Event Orders (BEOs), drafting planning documents, and strategizing floor plans and communications to streamline event logistics. This role requires seamless collaboration with various departments including Culinary, Golf, Wellness, Security, Facilities, and Member Services to ensure cohesive planning and execution.

The Assistant Manager also manages all vendor relationships, handling entertainment, rentals, décor, floral arrangements, and specialty services, thereby ensuring that each element complements the event vision. In addition, the role involves managing member communications, overseeing event registrations and reservations, and addressing guest inquiries promptly. Financial acumen is essential as the assistant manager assists with budgets, proposals, contracts, and purchase requests, ensuring fiscal discipline alongside creative excellence.

Working closely with the Event Manager and Event Operations Coordinator, the incumbent guarantees all operational needs, staffing, inventories, and logistics are meticulously planned. Leadership presence is required onsite during events to ensure that the member and guest experience surpasses expectations. Moreover, the Event Assistant Manager is tasked with conducting post-event evaluations to foster continuous improvement and innovation in event execution. This role demands exceptional organizational, project management, and communication skills, as well as the ability to manage multiple projects with attention to detail in a dynamic environment.

The Madison Club offers a competitive salary ranging from $75,000 to $85,000 annually, reflective of relevant experience and location. The company is deeply committed to fostering a collaborative and family-oriented culture, providing comprehensive benefits including medical, dental, and vision coverage, 401k contributions, paid time off and holidays, employee meals, referral incentives, recognition programs, and opportunities for professional development and growth. This role is ideal for individuals with experience in hospitality, luxury hotels, private clubs, or guest services who are passionate about delivering exceptional event experiences in a prestigious setting.

Discovery Land Company, the parent organization, is a U.S.-based real estate developer renowned for managing elite private residential club communities and resorts globally. Their mission is to create unparalleled environments that enable individuals and families to thrive in the world's most breathtaking locations. Through this role, the Event Assistant Manager will be part of a visionary company dedicated to excellence, innovation, and community integration.