Job Overview
Employment Type
Full-time
Compensation
Salary
Range $50,000.00 - $60,000.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Professional Development
Employee Discounts
wellness programs
Job Description
Davis Graham & Stubbs LLP, a prestigious law firm with over a century of history, is recognized as one of the Rocky Mountain West's most prominent legal establishments. The firm has built a solid reputation by consistently delivering top-quality legal services to both emerging and well-established businesses within the region. Located in Denver, Colorado, Davis Graham benefits from its ideal size and strategic positioning, fostering close and personalized relationships with local and regional clients. However, its reach extends well beyond the Rocky Mountain region, leveraging advanced technology and its extensive expertise to collaborate effectively with businesses and their investors on a national and international scale. The firm's diverse legal expertise encompasses areas such as corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Davis Graham's client base is equally varied, including companies from sectors like energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation, reflecting the firm's broad industry experience and adaptability.
The Event Assistant position at Davis Graham & Stubbs LLP serves a pivotal role within the Business Development & Marketing Department. This full-time role, based in the firm's Denver office, centers around supporting the coordination and execution of various activities that facilitate the business development, marketing, client service initiatives, and internal event functions for the attorneys and the firm at large. The position is uniquely multifaceted, blending responsibilities that involve event support with those that include providing reception services, making it a dual-function role that demands excellent organizational and interpersonal skills.
The Event Assistant acts as the firm's frontline representative, greeting clients and visitors warmly, managing incoming phone calls efficiently, and ensuring a smooth coordination of meeting spaces and event logistics. A key part of the role involves collaborating closely with the hospitality team to guarantee that all meeting spaces, conference rooms, and onsite events meet the firm’s standards and create a positive experience for both clients and internal stakeholders. This includes reviewing and confirming conference room bookings, coordinating food and beverage needs, and managing detailed logistics such as catering arrangements, dietary requirements, room setups, audiovisual needs, and last-minute requests.
Beyond these logistical responsibilities, the Event Assistant also plays a supportive role in broader firm events and special projects, helping to organize and staff registration tables at business development events, distribute invitations and reminders, manage client and attendee information in the firm’s CRM system, and assist with holiday parties, summer programs, and other staff appreciation initiatives. The position demands a high degree of flexibility, sometimes involving work outside regular business hours to ensure the success of various events. This role requires strong communication skills, attention to detail, the ability to prioritize and manage multiple tasks effectively, and a professional demeanor at all times.
Davis Graham & Stubbs LLP offers a comprehensive benefits package and encourages candidates who are committed to excellence and teamwork to apply. The salary for this position is commensurate with experience, highlighting the firm’s recognition of the value a dedicated individual brings to the role.
The Event Assistant position at Davis Graham & Stubbs LLP serves a pivotal role within the Business Development & Marketing Department. This full-time role, based in the firm's Denver office, centers around supporting the coordination and execution of various activities that facilitate the business development, marketing, client service initiatives, and internal event functions for the attorneys and the firm at large. The position is uniquely multifaceted, blending responsibilities that involve event support with those that include providing reception services, making it a dual-function role that demands excellent organizational and interpersonal skills.
The Event Assistant acts as the firm's frontline representative, greeting clients and visitors warmly, managing incoming phone calls efficiently, and ensuring a smooth coordination of meeting spaces and event logistics. A key part of the role involves collaborating closely with the hospitality team to guarantee that all meeting spaces, conference rooms, and onsite events meet the firm’s standards and create a positive experience for both clients and internal stakeholders. This includes reviewing and confirming conference room bookings, coordinating food and beverage needs, and managing detailed logistics such as catering arrangements, dietary requirements, room setups, audiovisual needs, and last-minute requests.
Beyond these logistical responsibilities, the Event Assistant also plays a supportive role in broader firm events and special projects, helping to organize and staff registration tables at business development events, distribute invitations and reminders, manage client and attendee information in the firm’s CRM system, and assist with holiday parties, summer programs, and other staff appreciation initiatives. The position demands a high degree of flexibility, sometimes involving work outside regular business hours to ensure the success of various events. This role requires strong communication skills, attention to detail, the ability to prioritize and manage multiple tasks effectively, and a professional demeanor at all times.
Davis Graham & Stubbs LLP offers a comprehensive benefits package and encourages candidates who are committed to excellence and teamwork to apply. The salary for this position is commensurate with experience, highlighting the firm’s recognition of the value a dedicated individual brings to the role.
Job Requirements
- High school diploma or equivalent
- Must be 21 years of age to handle alcoholic beverages
- Ability to lift up to 50 pounds
- Flexibility to work before and after scheduled hours
- Excellent communication skills
- Strong interpersonal and customer service skills
- Basic computer skills with Microsoft Office or related software
- Ability to maintain professionalism and punctuality
- Ability to work collaboratively in a team environment
Job Qualifications
- High school diploma or equivalent
- Prior experience in hospitality or food and beverage field preferred
- One year of reception or law firm experience preferred
- Good communication skills
- Excellent interpersonal and customer service skills
- Ability to understand and follow written and oral instructions
- Ability to complete projects in a timely manner
- Basic understanding of or the ability to learn Microsoft Office Suite or related software
- Ability to organize and prioritize work
- Ability to establish effective working relationships and act as a team player throughout the firm with clients and vendors
- Attention to detail in overall work product
- Flexibility to work before and after scheduled hours to assist in coordinating events as needed
- Ability to exercise good judgment regarding access to sensitive and confidential information
Job Duties
- Serve as the first point of contact at the reception desk greeting visitors and managing incoming calls
- Review and coordinate all necessary details and requests for conference room bookings and events including catering beverage requests room setup design and needs and AV requirements with appropriate departments and hospitality teams
- Coordinate with the hospitality team on last-minute bookings to ensure seamless service for internal and client meetings
- Plan coordinate and implement all catering for meetings lunches and internal special projects including accounting for dietary restrictions and food allergies as noted by the organizer
- Maintain cleanliness and organization of reception area
- Report and follow up on facilities issues through the established work request system
- Follow established procedures for scheduling and catering
- Maintain a professional dress and demeanor and ensure punctual attendance
- Assist with distribution of invitations event directions reminders and announcements internally and externally as required
- Assist with contact client and attendee information management in the firm CRM
- Provide support for other administrative departments with events such as practice group holiday parties summer programs poker party staff appreciation week firm holiday party and summer picnic
- Organize and staff registration table at business development events and welcome guests in a professional manner
- Coordinate and provide dining reservations for client events as needed
- Support event functions such as name tag creation maintain RSVP information within the firm CRM platform
- Attend site visits for events as assigned
- Attend onsite and offsite events before and after hours as assigned
- Perform other duties as assigned
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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