Event & Volunteer Coordinator

The Boys & Girls Clubs of Greater Milwaukee (BGCGM) is a reputable nonprofit organization dedicated to providing a safe, supportive, and engaging environment for youth and community members. Focused on empowering young people and strengthening communities, BGCGM offers a wide range of programs and opportunities that foster personal growth, education, and social development. The organization actively collaborates with community partners, volunteers, and staff to create impactful experiences that enhance the overall well-being and success of its members.

BGCGM is currently seeking an Event & Volunteer Coordinator to join their team. This position is part-time at 32 hours per week, with the possibility of increasing to 40 hours during certain weeks, and it is a benefit-eligible role. The Event & Volunteer Coordinator plays a critical role in the organization by organizing and managing facility rentals, volunteer engagement, and planning internal events. This individual is responsible for ensuring successful execution of events, fostering strong client and community relationships, and maintaining an effective volunteer program aligned with BGCGM's goals.

In this role, the coordinator will work closely with staff members, external vendors, volunteers, and community partners to create positive and streamlined experiences for clients and community members who use the facilities or participate in programs and events. Key responsibilities include managing the organization’s master rental calendar and internal tracking systems, coordinating marketing efforts with the Marketing team, maintaining accurate online rental and event information, and developing inventories of necessary equipment and supplies. Additionally, the coordinator will create facility layouts, venue maps, and setup guides, as well as oversee preferred vendor relationships to maintain quality service.

The coordinator serves as the on-site point of contact for rentals and events, facilitating setup, teardown, and client communications to guarantee smooth execution. Responding to inquiries, scheduling site visits, and coordinating contracts, deposits, and invoicing with the Director of Finance are also integral to this position. The role demands strong organizational abilities, multitasking skills, and the capacity to perform well under pressure while maintaining creative problem-solving to efficiently manage event logistics.

Another vital component of this role is volunteer coordination and engagement. The coordinator serves as the primary liaison for volunteers and partner organizations, recruiting, scheduling, and onboarding volunteers for various events, programs, and special projects. Supporting internal program events, such as holiday celebrations and family activities, falls within this scope, ensuring that volunteers contribute meaningfully and feel connected to BGCGM’s mission.

The successful candidate should have a minimum of one year of experience in event coordination, volunteer management, or related program support, with preferred educational background in hospitality, recreation, human services, or related fields. Proficiency in Microsoft Office Suite, excellent interpersonal and communication skills, and the ability to adapt to a flexible schedule that includes early mornings, evenings, weekends, and holidays are essential. Physical demands include the ability to stand for extended periods, lift up to 50 pounds, and work in varied indoor and outdoor environments.

BGCGM offers a comprehensive benefits package designed to support employee well-being, growth, and work-life balance. These benefits include medical, dental, and vision insurance; a 401(k) retirement plan with employer matching; generous paid time off and paid holidays; a child care benefit; and wellness resources. The organization values diversity, inclusion, and accommodations for individuals with disabilities, ensuring an equitable and supportive workplace environment.