Event and Operations Assistant (DC BASED)

Arizona State University (ASU) is a leading public research university known for its innovative approach to higher education, combining academic excellence, entrepreneurial energy, and broad access to learning. Serving more than 100,000 students across multiple campuses, ASU is committed to fostering an inclusive environment where students from all backgrounds can thrive. Its Washington, D.C. presence, through the Barrett & O'Connor Washington Center, provides a hub for engagement on national priorities, including strengthening democracy, supporting federal policy, and advancing education transformation. The center hosts a variety of academic and public convenings, serving as a meeting place for policymakers, academic experts, and civic leaders.

The Administrative Operations Specialist 2 role at ASU's Barrett & O'Connor Washington Center is a full-time, in-person position based in Washington, D.C. This role primarily supports the coordination, production, and operational management of events and facility functions at the center. The position offers an annual salary range of $65,000 to $75,000, depending on experience, and emphasizes excellent customer service and operational efficiency.

The specialist is responsible for assisting with event coordination, including the setup and on-site production of meetings and events that typically accommodate between 20 and 100 guests. Managing space scheduling software to handle event reservations and working closely with meeting hosts to ensure all logistical details are addressed—such as timing, guest lists, room configurations, audiovisual equipment, catering, and accommodations—are also key components of the job. This role is integral to the smooth running of events and requires hands-on support during meetings, ensuring the readiness and functionality of event spaces.

Additionally, the specialist serves as the primary liaison during events hosted in the evenings and on weekends, overseeing event execution to maintain high-quality guest experiences. The position involves daily responsibilities such as front desk coverage, including welcoming and registering guests, handling communications, and managing packages. Moreover, the specialist contributes to operational functions by supporting inventory management, preparing monthly reports, and assisting in the refinement of department processes to enhance efficiency.

Ideal candidates for this position are recent graduates or individuals with relevant experience in hospitality, event management, business, or related fields. The role demands flexibility to work varied hours including early mornings, evenings, and some weekends. Effective communication skills, customer service orientation, reliability, and the ability to adapt quickly to shifting priorities are essential. Physical aspects of the job include the ability to handle tasks that require standing, walking, lifting (up to 50 pounds), and quick problem-solving in a dynamic event environment.

This opportunity offers valuable hands-on experience in meeting production and facility operations within a prestigious institution dedicated to impacting public affairs and national engagement. ASU emphasizes equal employment opportunities, workplace wellness, and compliance with rigorous background checks, ensuring a secure and supportive working environment.