Event and Game Day Operations Coordinator

Austin Peay State University, located in Clarksville, Tennessee, is a comprehensive public university committed to providing a high-quality education, serving the community, and enhancing student life through diverse programs and activities. Known for its dedication to fostering academic excellence and engaging students in a vibrant campus environment, Austin Peay State University also boasts a thriving Athletics Department that supports a range of varsity sports. The department actively promotes student-athlete success while ensuring compliance with NCAA regulations and conference policies. The University's Athletics Department is recognized for its commitment to maintaining a positive and dynamic sports environment that enhances the game-day experience for athletes, staff, and spectators alike.

The role of Event and Game Day Operations Coordinator at Austin Peay State University is a temporary position, offering 30 hours per week at a pay rate of 19.60 per hour. This role is integral to the success of the University’s athletics events, specifically tasked with managing and coordinating all aspects of game-day operations for select sports. The coordinator will be responsible for maintaining event management standards to ensure a smooth and professional experience for teams, officials, and fans. The ideal candidate will possess a strong working knowledge of NCAA, Atlantic Sun Conference, and institutional rules and policies to maintain compliance at all times.

In this capacity, the Event and Game Day Operations Coordinator will create essential game day and event documents, including timing sheets, visiting team guides, and security notes, which are crucial for efficient event management. The coordinator will also organize and lead pre-event operation meetings, collaborate closely with teams, officials, and visiting teams to fulfill all game-day requirements, and supervise event staff during varsity sporting events to uphold proper management protocols. Additionally, this position involves coordinating scheduling tasks for table crews and game officials and working alongside the Athletic Business Office to ensure timely and accurate payment of game day personnel.

The coordinator will attend critical game management meetings for football games, including conference championships and playoff contests, providing support to the game manager during events as needed. This role demands excellent organizational capabilities, strong interpersonal and leadership skills, and the ability to perform under the pressures of a fast-paced, dynamic environment. The position requires flexibility as it involves working nights and weekends, with occasional travel as necessary. The Event and Game Day Operations Coordinator contributes significantly to enhancing the overall event experience, ensuring compliance, and facilitating seamless execution of athletics events at Austin Peay State University.