Elementary School Administrative Assistant

Cincinnati, OH, USA|Onsite

Job Overview

Employment Type

Part-time

Benefits

Dental Insurance

Health Insurance

Vision Insurance

Job Description

The Seven Hills School is a prestigious educational institution known for its commitment to delivering high-quality and comprehensive learning experiences to students. Located in Cincinnati, Ohio, Seven Hills is an independent school that offers a nurturing and intellectually stimulating environment for learners from early childhood through high school. The school places great emphasis on academic excellence, social-emotional growth, and community engagement, striving to foster curiosity, kindness, and creativity in every student. With a dedicated faculty and a culture that values collaboration and continuous improvement, Seven Hills School prepares its students to be confident, compassionate, and thoughtful global citizens.

The Seven Hills School is currently seeking a full-time administrative assistant for the Lower School. This role is integral to the smooth daily operations and the welcoming culture of the Lotspeich Lower School campus. The Lower School Administrative Assistant serves as one of the primary contact points for students, families, faculty, and visitors. Whether greeting guests in person, answering phone calls, or responding to emails, this professional ensures a warm and positive experience for all. The position is a blend of operational responsibilities, such as managing attendance, communications, and scheduling, alongside providing direct administrative support to the Head of Lower School.

The successful candidate will work closely with faculty, staff, and families to support the specific needs of young learners and ensure that daily school functions run efficiently. Responsibilities span from frontline reception duties and implementing school safety protocols to organizing school events and managing sensitive student and faculty records. This role requires strong organizational skills, professionalism, discretion, and a friendly demeanor to engage effectively with the school community.

The administrative assistant will have significant involvement in planning and coordinating events such as orientations, parent-teacher conferences, and school celebrations, ensuring these functions proceed smoothly. Additionally, the role involves logistical tasks such as managing supplies, maintaining office systems, and assisting with budgets, reflecting a broad scope aimed at supporting the Head of Lower School and the wider school community.

The ideal candidate will possess an associate's degree, with preference given to those holding a bachelor’s degree, and should have 1 to 3 or more years of experience in administrative roles. Proficiency with technology platforms such as Google Workspace is important, along with excellent communication skills and the ability to multitask and manage time effectively. The administrative assistant must maintain confidentiality and demonstrate a high degree of professionalism, whilst fostering positive relationships with all members of the school community.

The Seven Hills School offers a supportive and engaging work environment where individuals are encouraged to contribute to continuous improvement efforts. This position celebrates teamwork and also values the ability to work independently, keeping supervisors informed as appropriate. This opportunity is on-site at the school campus, supporting an active and engaged Lower School community. The role includes attractive benefits such as dental, health, and vision insurance, further enhancing the compensation package. Those interested in contributing to the vibrant educational mission of Seven Hills School and serving as a key part of the Lower School administrative team are encouraged to consider this fulfilling role.

Job Requirements

Associate’s degree required
Relevant administrative experience preferred
Strong communication skills
Ability to multitask and manage time effectively
High level of discretion and professionalism
Proficiency with Google Workspace
Willingness to learn new systems
Ability to work collaboratively and independently

Job Qualifications

Associate’s degree required
Bachelor’s degree preferred
1-3+ years of administrative experience preferred
Strong organizational, time management, and multitasking skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and confidentiality
Ability to build positive relationships with students, families, faculty, and staff
Proficiency in Google Workspace and willingness to learn new systems
Strong attention to detail and ability to work both independently and collaboratively

Job Duties

Serve as a first point of contact for all visitors and inquiries, providing a warm, welcoming, and professional environment
Answer and direct all calls following proper etiquette
Admit and sign in visitors per school protocols, issue visitor passes, and maintain lobby security and organization
Provide general information about school activities, programs, and events
Assist with safety protocols, including fire, tornado, and lockdown drills, and support daily dismissal as directed by the Director of Security
Provide administrative support to the Head of Lower School
Manage calendars, schedule meetings, coordinate appointments, and arrange logistics
Maintain office systems, files, and documentation with a high level of organization and confidentiality
Order and manage office and classroom supplies by monitoring inventory and identifying cost-effective purchasing options
Assist with tracking of expenses and budgets
Track attendance for Lower School students, maintaining accurate daily records of attendance, tardies, and dismissals
Maintain records related to faculty/staff attendance and coordinate substitute teachers and classroom coverage as needed
Provide a supportive and responsive presence for Lower School students and families
Assist with student needs, including early dismissals, late arrivals, and coordination with the nurse or other departments when appropriate
Assist in planning and executing Lower School events such as orientations, back-to-school nights, parent/teacher conferences, assemblies, and celebrations
Support setup, coordination, and breakdown of events and meetings
Uphold high standards of performance while fostering a culture of continuous improvement
Work collaboratively as part of a front office team
Work independently while keeping supervisors appropriately informed
Perform additional duties as assigned by the Head of Lower School