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Displays & Exhibits Coordinator - Event Coordinator - Entry Level
Job Overview
Compensation
Hourly
Range $20.25 - $29.25
Work Schedule
Day Shifts
Benefits
Health Insurance
Dental Insurance
Paid Time Off
flexible schedules
Professional development opportunities
Team-oriented environment
Commuter Benefits
Job Description
The hiring company is a dynamic and established organization operating within the pharmaceutical and biotechnology sectors, with a dedicated focus on managing congresses, exhibits, and promotional educational programs. This company excels in delivering comprehensive event management solutions to clients, emphasizing compliance, detailed program coordination, and outstanding customer service. Their team-oriented and professional environment fosters innovation and teamwork, making it an ideal workplace for proactive individuals committed to excellence in event logistics and client relations. The company operates primarily from New Jersey, with employees required to be onsite several days a week, supporting collaborative efforts and ensuring seamless execution of projects.... Show More
Job Requirements
- bachelor's degree or equivalent experience
- at least 3 years experience in pharmaceutical or biotech or third-party agency environment
- ability to work flexible schedules and extended hours if needed
- strong organizational skills with attention to detail
- basic math and spelling proficiency
- ability to maintain productivity during repetitive tasks
- excellent verbal and written communication skills
- competency in customer service and problem solving
- familiarity with regulated environments and health sciences
- ability to work independently and make competent decisions
- ability to take constructive feedback and adapt
- ability to travel to office in New Jersey 3 days a week (Tuesday to Thursday)
Job Qualifications
- bachelor's degree or equivalent experience
- 3 plus years of experience in pharmaceutical, biotech, or third-party agency environment
- background in event planning preferred but not required
- strong analytical and problem-solving skills
- experience in sales, hospitality, or customer service background
- ability to effectively engage with customers
- proficiency in Gmail and Microsoft Office Suite
- ability to work independently and manage multiple priorities
- strong interpersonal and communication skills
- positive attitude and team-oriented mindset
Job Duties
- manage promotional educational programs within proprietary events platform
- assist customer representatives with budget management ensuring adherence to client business rules
- coordinate all life cycles of congresses and exhibits from inception to completion
- communicate daily with customer teams and stakeholders
- run daily metric reports to ensure timely execution of tasks
- coordinate with account stakeholders regarding event status and follow-ups
- ensure efficient and timely processing of payments
- adhere to performance metrics, standard operation procedures and compliance guidelines
- maintain current knowledge of relevant regulations such as OIG and PhRMA code
- uphold confidentiality, sensitive communication, and intellectual property policies
- manage high volume of meetings while responding promptly to emails and phone calls
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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