Director, Project Management Office

Oxnard, CA, USA|

Job Overview

Compensation

Salary

Range $116,000.00 - $144,000.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional Development

flexible schedule

Employee assistance program

Job Description

Easterseals Southern California is a well-established nonprofit organization committed to transforming lives through advocating for inclusion and independence. With over a century of service, it has become a trusted leader in providing essential programs such as early childhood development, autism support services, employment assistance, and independent living resources. Each year, Easterseals Southern California touches the lives of more than 29,000 individuals, especially focusing on people with disabilities who represent one in four Americans. Through a combination of advocacy and educational initiatives, the organization breaks down barriers and creates meaningful opportunities, intending to enhance the quality of life for its community members.

The organization is currently seeking a talented and experienced professional to lead its Project Management Office (PMO) as the PMO Director. This is a full-time position with an attractive salary range of $116,000 to $144,000 per year according to experience and qualifications. The role is critical in providing leadership, oversight, and strategic direction for a team comprising project managers, solution consultants, and test analysts. The successful candidate will be entrusted with managing a diverse portfolio of projects throughout the organization, ensuring effective project execution aligning with Easterseals Southern California's strategic goals and objectives.

The PMO Director will play a pivotal role in standardizing project management practices while fostering collaboration across multiple departments, including finance and IT. Responsibilities include guiding project teams from initiation through execution, supporting governance and business case development, managing budgets for large programs, and producing comprehensive project schedules. The role also involves facilitating communication among stakeholders, tracking key performance indicators (KPIs), and ensuring that projects are delivered on time, within budget, and with the desired quality.

Additionally, this position requires developing and providing training on PMO frameworks and best practices to continuously improve operational efficiency. The PMO Director will maintain project dashboards, support annual budgeting and planning processes, and promote a culture of high performance within the team. Working closely with leadership and senior management, the director must also ensure resource allocation is optimized and that positive relationships are maintained with all project participants and sponsors. The role demands a strong foundation in portfolio, program, and project management along with exceptional leadership skills to guide a team towards successful project outcomes in a dynamic nonprofit environment.

Job Requirements

Bachelor's degree in a related field
Project management certification (PMP, PGMP, PfMP, CSM) is required
10-15 years of portfolio, program, and project management and solution consulting experience
Minimum of 7 years of supervisory experience
Experience in demand management and strategic planning in a formal and/or centralized PMO environment
Ability to obtain and maintain a criminal record/fingerprint clearance
Ability to travel locally and maintain driving record, auto insurance and vehicle registration
Ability to work after hours and weekends as needed
Must pass all drug testing required by ESSC and a post-offer physical evaluation

Job Qualifications

Bachelor's degree in a related field
Project Management Certification (PMP, PGMP, PfMP, CSM)
10-15 years of portfolio, program, and project management and solution consulting experience
Minimum of 7 years of supervisory experience
Experience in demand management and strategic planning in a formal and/or centralized PMO environment with working knowledge of project management principles
Process improvement experience and certification like LEAN Six Sigma, Six Sigma Green/Black Belt is preferred
Strong administrative, leadership, and team management skills
Demonstrated ability to work collaboratively, take initiative, prioritize
Excellent time management, creative thinking, decision-making, analytical, problem-solving, and organizational skills
Ability to understand and document business requirements/concepts and facilitate discussions in project context
Ability to motivate others outside of direct authority to ensure project milestones and deliverables are met
Ability to identify and seek needed information/research skills
Demonstrates good judgment in selecting methods and techniques for obtaining solutions
Ability to effectively manage and lead multiple fast-paced technical and non-technical projects of medium to large size and medium to high complexity, and provide high-quality results
Experience developing and delivering technical and non-technical presentations for team, corporate, and service line leadership
Ability to communicate technical concepts to technical and non-technical audiences
Thorough knowledge of local, state, federal, and applicable regulations regarding the management of clinical information and HIPAA or the ability to acquire this knowledge
Ability to acquire an understanding of organization and department policies, procedures, and practices
Ability to adapt to a dynamic environment and learn department-specific technology and computer systems
Proficiency with MS Office applications (e.g. Word, Excel, PowerPoint, Project, Visio, Outlook), Smartsheet, JIRA, other project management tools and familiarity with clinical systems
Ability to communicate effectively, through oral and written skills, with all levels of staff and the general public
Ability to exercise discretion and maintain a high level of confidentiality with sensitive and confidential situations and documentation
Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation, per Easterseals Southern California and/or program requirements
Ability to travel locally
maintain driving record in compliance with Transportation Safety Standards
maintain auto insurance and vehicle registration
Ability to work after hours and weekends as needed
Must pass all drug testing required by ESSC and a post-offer physical evaluation

Job Duties

Directly and indirectly oversees multiple program managers, project managers, project coordinators, solution consultants, test analysts and subject matter experts (SMEs) responsible for ensuring projects are managed from initiation through flawless execution according to established PMO project management methodology and aligning to organizational goals and strategic objectives
Works with ESSC project governance committees to evaluate new requests as relates to technical feasibility, alignment with organizational architectural and technical standards, technical work efforts, and availability of resources
Supports business case development to validate viable project requests
Produces resourced projects schedule gathering input from leaders on project schedule
identify potential and actual resource and/or system conflicts
Work with project managers, project team resources, IT, and business leads on resolution
Manages project budgets for large programs
ensure project managers are tracking expenditures and expenses in line with approved budgets
Management of PMO portfolio, including representing the PMO to internal and external stakeholders
Ensures solution consultants and business analysts are driving business analysis, supporting project initiation, business case documentation and requirements definition and support system design in partnership with business SMEs and IT
Ensures test analysts support testing solutions to deliver projects with high quality and minimal issues postproduction
Develops and provides training on project management office frameworks and best practices
creates and standardizes tools
and aligns practices with industry standards and evidence-based practices
Maintains and publishes project dashboard for all projects every month
Assists PMO or department leadership to develop and manage the projects budget
support annual budgeting and planning process for projects enabling the organization’s annual strategic goals and objectives, in conjunction with the ESSC Leadership team
Enables KPI/ROI tracking for projects post implementation
Fosters positive relationships with all stakeholders and ensures appropriate resource allocation across ESSC and the business line projects
Conducts regular review meetings to track and assess project portfolios with leadership, senior management, project sponsors, and other stakeholders
Ensures all projects across ESSC portfolios are delivered on time, within budget, and to an agreed quality level
Performs other duties as assigned