Director of Facilities and Events

Antioch, CA, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $54,796.00 - $85,574.00

Work Schedule

Standard Hours

Benefits

Health Insurance

flexible spending accounts

Life insurance

Dental Insurance

Vision Insurance

Disability Benefits

Retirement benefits

tuition assistance programs

Access to campus fitness and wellness programs

Access to the College library and the Hearst Art Gallery

Discounts at the campus bookstore and dining services

Access to cultural events and campus activities

Community partnerships and local discounts

Job Description

Saint Mary's College of California, established in 1863, is a prestigious residential liberal arts institution located in the picturesque Moraga Valley, just 20 miles east of San Francisco. Rooted deeply in Catholic and Lasallian traditions, the college is renowned for integrating liberal and professional education to foster a comprehensive learning environment. With over 3,000 undergraduate and graduate students, Saint Mary's College embraces diversity, innovation, and a strong commitment to leadership and service. The College is dedicated to nurturing an inclusive community and encourages collaboration among faculty and staff across various departments, enhancing the student experience in a meaningful way.

Saint Mary's College is currently seeking a dedicated and experienced Director of Facilities and Events to join its Athletics Division. This full-time role is based at the main campus in Moraga, CA, and offers an annual salary ranging from $54,796 to $85,574, reflecting the importance of this position within the Intercollegiate Athletics Programs Department. Reporting to the Associate Athletic Director for Events and Facilities, the Director will play a pivotal role in managing the operational aspects of athletic facilities. This includes overseeing facility scheduling for twenty NCAA Division I teams, maintenance, rentals, as well as setup and breakdown for athletic events.

The successful candidate will lead game-day operations, ensuring seamless coordination among staff, vendors, officials, home and visiting teams, and fans to deliver an exceptional athletic event experience. The position demands strong leadership skills, the ability to manage multiple priorities simultaneously, and a comprehensive understanding of NCAA regulations, particularly those governing athletic-related income and benefits. Proficiency with Microsoft Office and the capacity to learn specific scheduling and event management software are essential. This role requires working irregular hours including evenings, weekends, and holidays to support the athletic event calendar.

Saint Mary’s commitment to professional growth means that the Director of Facilities and Events will work in a collaborative environment where innovation is valued, and contributions have a visible impact on the College community. This role is an excellent opportunity for an individual with experience in athletic facility management and event operations who is passionate about collegiate sports and wants to contribute to the success of Saint Mary's vibrant athletics programs.

Job Requirements

Bachelor's degree from an accredited institution
Minimum of three years of progressively responsible experience in athletic facilities management event operations collegiate athletics administration facility scheduling event management or a closely related field
Experience coordinating athletic events game-day operations facility scheduling or event logistics
Experience supervising training or coordinating employees student workers volunteers or event staff
Experience working with multiple stakeholders such as coaches officials vendors campus partners or external clients to coordinate events or facility operations
Proficiency in Microsoft Office applications Word Excel and PowerPoint and comfortable learning new scheduling or event management software
Availability to work full-time on-site including evenings weekends holidays and other non-traditional hours as required to support athletic events
Legal authorization to work in the United States

Job Qualifications

Bachelor's degree
Minimum of three years of progressively responsible experience in athletic facilities management event operations collegiate athletics administration facility scheduling event management or a closely related field
Experience coordinating NCAA Division I game-day operations athletic facility rentals event logistics and supervising event staff is strongly preferred
Demonstrated knowledge of NCAA Division I game management standards athletic facility operations and event logistics
Proficiency with Microsoft Office Suite Word Excel PowerPoint and the ability to learn department-specific scheduling and event management systems
Strong written verbal and interpersonal communication skills
Demonstrated leadership skills with the ability to supervise train and coordinate student employees and event staff
Strong organizational and project management skills with the ability to manage multiple events and competing priorities simultaneously
Ability to establish effective working relationships with coaches student-athletes officials vendors campus partners and external clients
Ability to work evenings weekends holidays and other non-traditional hours as required to support athletic events

Job Duties

Run and organize all game-day operations for select sports as assigned by the Associate AD including hiring staff coordinating officials working with both home and visiting teams and coordinating fan operations
Assist with athletic facility maintenance including buildings and field maintenance
Assist with facility scheduling working closely with all 20 Division I teams in scheduling a facility usage schedule
Coordinate athletic facility rentals including working on contracts supervising and running the rental and soliciting new rentals
Coordinate all facility set up and breakdown for events and games in all athletic facilities
Know recognize and comply with the laws policies rules and regulations governing the College and its employees and the rules of the National Collegiate Athletic Association including but not limited to NCAA Bylaw Article 11 and its requirement to report all athletically related income and benefits from sources outside of the College to the President and of the West Coast Conference as now constituted or as may be amended in the future
Supervise and ensure that any assistants and any other employees and or volunteers for whom you are administratively responsible comply with the aforesaid policies rules and regulations
Immediately advise the Director of Athletics if you have reasonable cause to believe violations whether by employees or students have occurred or will occur
Other duties as assigned